Executive Assistant III (Must Reside in the DC Area)

Your Future Evolves Here

The role of an executive assistant is important to the success of the executive and, as a result, the company. An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.

This is a fast-paced, dynamic environment where priorities shift quickly and timelines are tight. The right candidate anticipates needs, acts with urgency and manages confidential matters with complete discretion, serving as a trusted partner who keeps the executive’s day running smoothly so they can focus on the company’s most critical legal and business issues. 

Collaboration Opportunities:

Executive Assistant III will be supporting Evolent's Chief Legal & Administrative Officer and SVP, Deputy General Counsel, as well as working with other EAs within the organization on support our leadership team.

What You Will Be Doing:

·       Manage complex, frequently changing calendars and prioritize meeting requests and events for the executive(s) to ensure alignment with executive(s) priorities and organizational goals, while maintaining a clear understanding of high-priority internal and external stakeholders (including the Board, health plan clients, regulators and outside counsel) to appropriately prioritize their access

·       Manage travel arrangements and other events for the executive(s).  

·        Review, prioritize and respond to emails, phone calls and other correspondence on behalf of the executive(s), ensuring urgent matters are escalated as needed, and requests are routed to the appropriate attorney or filtered to maintain focus on high-impact items.

·        Track contract deadlines, regulatory filing dates and key deliverables across the department, and coordinate signature and execution workflows for health plan agreements, amendments and vendor contracts.

·       Organize and maintain records and databases related to the executive's work, including secure document repositories and the contract management system. 

·       Prepare, edit and proofread papers, reports, presentations, briefing materials, agendas and other materials, including ahead of meetings.  

·       Take notes at meetings and follow up on action items. 

·       Handle confidential and sensitive information with discretion and professionalism.  

·       Research and analyze data and information to support the executive's decision making.  

·       Liaise with internal and external stakeholders, the Board of Directors, clients, partners and vendors.  

·       Support preparation and logistics for Board and committee meetings, including presentations and pre-read packages, and assist with SEC-related timelines, and insider trading window communications.

·       Collaborative effectively and positively with other company executive assistants on scheduling and other project tasks. 

·       Perform administrative tasks such as expense reporting, time tracking, and other accounting tasks.  

·       Manage and oversee projects and initiatives assigned by the executive(s), including department initiatives, team meetings, and offsites. 

·       Anticipate the executives’ needs and priorities and provide solutions and recommendations.  

·       Initiate and lead projects and initiatives that align with the executive's vision and strategy. 

 

 

Qualifications - Required and Preferred

·       High school diploma or GED; associate degree in administrative assisting or related field preferred - Required

·       At least 8+ years of experience as an executive assistant or similar role - Required

·       Proficient in Microsoft Office and other relevant software and tools  - Required

·       Excellent verbal and written communication skills - Required

·       Strong organizational, time management and problem-solving skills -Required

·       Ability to work independently and collaboratively with minimal supervision  -Required

·       Ability to handle multiple tasks and prioritize effectively  

·       Attention to detail and accuracy  -Required

·       High level of discretion and confidentiality, including with privileged information  -Required

·       Proactive, creative and innovative mindset -Required

·       Must reside in the Washington DC area and be available for in person meetings as requested – Required

·       Bachelor’s Degree - Preferred

·       Previous Health Care domain experience, including managed care or health plan industry - Preferred

·       Experience working in a law firm, legal department or publicly traded company, including Board and SEC-related support - Preferred

·       Supporting leaders at the C-Level suite  - Preferred

·       Experience within a large organization (3,000+ employee base) - Preferred

·       Working in a company with a multi-national presence. - Preferred

·       Familiarity with contract management - Preferred

·       Comfort using AI-enabled productivity and legal tools - Preferred

 

To ensure a secure hiring process we have implemented several identity verification steps, including submission of a government issued photo ID. We conduct identity verification during interviews, and final interviews may require onsite attendance. All candidates must complete a comprehensive background check, in-person I-9 verification, and may be subject to drug screening prior to employment. The use of artificial intelligence tools during interviews is prohibited and monitored. Misrepresentation will result in immediate disqualification from consideration.

Technical Requirements:

We require that all employees have the following technical capability at their home: High speed internet over 10 Mbps and, specifically for all call center employees, the ability to plug in directly to the home internet router.

Evolent is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. If you need reasonable accommodation to access the information provided on this website, please contact recruitingteam@evolent.com for further assistance.

The expected base salary/wage range for this position is $$. As part of our total compensation package, Evolent is proud to offer comprehensive benefits (including health insurance benefits) to qualifying employees. All compensation determinations are based on the skills and experience required for the position and commensurate with experience of selected individuals, which may vary above and below the stated amounts.