Executive Assistant II (General Administration Department) [Ruttonjee & Tang Shiu Kin Hospitals]

Application Deadline: 10 November 2026

Date of Issue: 28 October 2026

Vacancy Notification Circular No. HKIC261033

Rank: Executive Assistant II

Department / Hospital / Cluster: General Administration Department / Ruttonjee & Tang Shiu Kin Hospitals / Hong Kong Island Cluster

Pay: HK$20,159 to HK$24,503 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1. Provide administrative, secretarial and clerical support for the daily operation and task implementation of various administrative service functions, e.g. Business Support Services, Procurement & Supplies, General Administration, Medical Records & Patient Services, Facility Management.
2. Prepare presentation papers or report, take meeting notes and/or draft correspondences, and draft press releases.
3. Support daily operations related to telecommunication services.
4. Assist in asset management, procurement & material management at local level including asset data, stock-taking and asset disposal.
5. Assist in the coordinating returns, perform data input and analysis, documentation and records keeping.
6. Assist in coordinating and organizing meetings, programmes and/or activities.
7. Assist in handling enquiries from stakeholders to ensure effective and timely support.
8. Assist in website updating and maintenance
9. Perform general clerical duties and any other duties as assigned by supervisors.

Entry Requirements:

1. University Graduates; OR
2. Completed F.5/S.5 with:
i) Passes in 5 subjects in the HKCEE, including English Language (Syl B) and Chinese Language, or equivalent; OR
ii) 5 subjects in the HKDSE attaining the level specified below:
- Level 2 in English Language and Chinese Language; and
- Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent
AND diploma in a specialized function.

Preferred Attributes:

1. Experience in providing secretarial / executive support in healthcare setting.
2. Good command of both spoken and written English and Chinese.
3. Proficient in PC applications, including English and Chinese word processing, MS Word, Photoshop, etc.
4. Advanced Excel skills for data analysis and pivot tables.
5. Competent in PowerPoint with creative presentation design abilities.
6. Experienced in designing creative and attractive posters.
7. Possess knowledge in multimedia skills.
8. Good communication, interpersonal and organization skills.
9. Strong team spirit, able to work independently under pressure and accomplish tasks within tight schedule, and dedicated to quality service.
10. Hands on experience in Integrated Telecommunication Services.

Remarks:

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Serving Staff who have completed F.5/S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered

Please submit application online on or before 10 November 2026. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.

For enquiries, please telephone 2595 6953.

Application Deadline: 10 November 2026

Date of Issue: 28 October 2026

Vacancy Notification Circular No. HKIC261033

Rank: Executive Assistant II

Department / Hospital / Cluster: General Administration Department / Ruttonjee & Tang Shiu Kin Hospitals / Hong Kong Island Cluster

Pay: HK$20,159 to HK$24,503 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1. Provide administrative, secretarial and clerical support for the daily operation and task implementation of various administrative service functions, e.g. Business Support Services, Procurement & Supplies, General Administration, Medical Records & Patient Services, Facility Management.
2. Prepare presentation papers or report, take meeting notes and/or draft correspondences, and draft press releases.
3. Support daily operations related to telecommunication services.
4. Assist in asset management, procurement & material management at local level including asset data, stock-taking and asset disposal.
5. Assist in the coordinating returns, perform data input and analysis, documentation and records keeping.
6. Assist in coordinating and organizing meetings, programmes and/or activities.
7. Assist in handling enquiries from stakeholders to ensure effective and timely support.
8. Assist in website updating and maintenance
9. Perform general clerical duties and any other duties as assigned by supervisors.

Entry Requirements:

1. University Graduates; OR
2. Completed F.5/S.5 with:
i) Passes in 5 subjects in the HKCEE, including English Language (Syl B) and Chinese Language, or equivalent; OR
ii) 5 subjects in the HKDSE attaining the level specified below:
- Level 2 in English Language and Chinese Language; and
- Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent
AND diploma in a specialized function.

Preferred Attributes:

1. Experience in providing secretarial / executive support in healthcare setting.
2. Good command of both spoken and written English and Chinese.
3.