Executive Assistant I (School of General Nursing) [Grantham Hospital]

Position :

Executive Assistant I

Rank :

Executive Assistant I

Cluster / Hospital / Department :

Hong Kong Island Cluster (West) / Grantham Hospital / School of General Nursing

Salary :

HK$24,675 – HK$29,195 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

1.

Assist in the daily administrative operations of the School, including data entry, document filing and retrieval, maintenance of staff duty roster, stock and inventory, school facilities and equipment as well as handling enquiries and providing reception services.

2.

Maintain and update student records and databases .

3.

Provide administrative support for student-related activities, including the compilation of examination papers, processing of examination results, and preparation of related statistics and reports.

4.

Assist in the preparation of accreditation exercises to school by professional and academic bodies.

5.

Coordinate and provide secretariat support for School committees and meetings.

6.

Assist in service evaluation include data collection, analysis and drafting / writing up of reports for surveys and small-scale research activities.

7.

Assist in annual student admission and enrolment processes.

8.

Assist in the liaison with external organizations.

9.

Provide technical and administrative support for online teaching and learning activities.

10.

Assist in the supervision of minor staff.

11.

Perform any other duties as assigned by supervisors.

1.

University Graduates with working experience; OR

2.

Has obtained a diploma in a specialized function with relevant working experience and completed F.5/ S.5 with:

(a)

5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR

(b)

5 subjects in HKDSE attaining the level specified below:

i.

Level 2 in English Language and Chinese Language, and

ii.

Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects
(subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects, or equivalent.

1.

Relevant working experience in secretarial and executive support will be an advantage.

2

Proficiency in PC applications such as MS Excel, Word, Access and PowerPoint.

3.

Hands on experience in web page management or AI-related operation.

4.

Good interpersonal and communication skills.

5.

Good command in both written and spoken English and Chinese.

6.

Proactive, responsible, self-motivated and able to work independently.

Position :

Executive Assistant I

Rank :

Executive Assistant I

Cluster / Hospital / Department :

Hong Kong Island Cluster (West) / Grantham Hospital / School of General Nursing

Salary :

HK$24,675 – HK$29,195 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

1.

Assist in the daily administrative operations of the School, including data entry, document filing and retrieval, maintenance of staff duty roster, stock and inventory, school facilities and equipment as well as handling enquiries and providing reception services.

2.

Maintain and update student records and databases .

3.

Provide administrative support for student-related activities, including the compilation of examination papers, processing of examination results, and preparation of related statistics and reports.