Executive Assistant I, Cluster IT Office, Kowloon West Cluster

Rank : Executive Assistant I
Department / Cluster : Cluster IT Office, Kowloon West Cluster
Pay : HK$24,675– HK$29,195 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities :
1. Provide executive and secretarial support to various committees, projects and meetings, including preparation of materials, proposals, reports, and meeting minutes.
2. Assist in collect data, compile and analyse statistics, prepare various reports, and search for useful information.
3. Organize, schedule and coordinate meetings or events.
4. Liaise and coordinate with internal departments and external parties for hospital services.
5. Plan, organise, liaise and assist in various projects.
6. Handle and monitor office supplies; support procurement activities, inventory record maintenance and budget monitoring.
7. Handle enquiries, feedbacks and draft correspondences.
8. Supervise supporting staff.
9. Perform any other duties as assigned by supervisor(s).

Entry Requirements :
1. University Graduates with working experience; OR
2. F.5/ S.5 with:
(a) 5 subjects passed in HKCEE incl. Eng (Syl. B) & Chin; or
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in Eng & Chin; and
(ii) Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects
AND diploma in a specialized function AND relevant experience.

Preferable Attributes / Exposure:
1. With administrative experience in hospital setting.
2. Good command of written and spoken English and Chinese.
3. A good team player with good interpersonal, communication and organization skills.
4. High proficiency in common PC software such as MS Word (English and Chinese), MS Excel, MS PowerPoint, etc, and Word Processing (both English and Chinese).
5. Be responsible, reliable, self-motivated, well-organized and able to work independently and under pressure.
6. Knowledge of HA IT systems such as ERP, EAM, COPPE, CMMS, FMMS, e-allowance system and e-document management system (eDMs) is an advantage.

Rank : Executive Assistant I
Department / Cluster : Cluster IT Office, Kowloon West Cluster
Pay : HK$24,675– HK$29,195 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities :
1. Provide executive and secretarial support to various committees, projects and meetings, including preparation of materials, proposals, reports, and meeting minutes.
2. Assist in collect data, compile and analyse statistics, prepare various reports, and search for useful information.
3. Organize, schedule and coordinate meetings or events.
4. Liaise and coordinate with internal departments and external parties for hospital services.
5. Plan, organise, liaise and assist in various projects.
6. Handle and monitor office supplies; support procurement activities, inventory record maintenance and budget monitoring.
7. Handle enquiries, feedbacks and draft correspondences.
8. Supervise supporting staff.
9. Perform any other duties as assigned by supervisor(s).

Entry Requirements :
1. University Graduates with working experience; OR
2. F.5/ S.5 with:
(a) 5 subjects passed in HKCEE incl. Eng (Syl. B) & Chin; or
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in Eng & Chin; and
(ii) Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects
AND diploma in a specialized function AND relevant experience.

Preferable Attributes / Exposure:
1. With administrative experience in hospital setting.
2. Good command of written and spoken English and Chinese.
3. A good team player with good interpersonal, communication and organization skills.
4. High proficiency in common PC software such as MS Word (English and Chinese), MS Excel, MS PowerPoint, etc, and Word Processing (both English and Chinese).
5. Be responsible, reliable, self-motivated, well-organized and able to work independently and under pressure.
6. Knowledge of HA IT systems such as ERP, EAM, COPPE, CMMS, FMMS, e-allowance system and e-document management system (eDMs) is an advantage.

Remarks:
1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/ Grade E incl. Eng (Syl. B) & Chin/ Diploma AND 3 years' relevant experiences in HA; OR F.5/ S.5 with 5 years' relevant experiences in HA may also be considered.
3. Please send a full resume via email to joey.yip@ha.org.hk on or before 26 November 2026. Late submission may not be considered.

Please submit application on-line on or before 26 November 2026. For enquiries, please telephone 2990 4192 / 2990 4187.

Remarks:
1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/ Grade E incl. Eng (Syl. B) & Chin/ Diploma AND 3 years' relevant experiences in HA; OR F.5/ S.5 with 5 years' relevant experiences in HA may also be considered.
3. Please send a full resume via email to joey.yip@ha.org.hk on or before 26 November 2026. Late submission may not be considered.

Please submit application on-line on or before 26 November 2026. For enquiries, please telephone 2990 4192 / 2990 4187.