Executive Assistant

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This role follows a hybrid work model which consists of 4 days in office per week. Additionally, you will receive 5 additional remote days per quarter to use at your discretion, subject to manager approval.

We are looking for an Executive Assistant to support senior professionals with proactive and high-quality executive and administrative support. The ideal candidate is organised, responsive and resourceful, with strong judgement and the ability to anticipate needs in a fast-paced environment.

Job Function

• Provide proactive and comprehensive executive and administrative support to senior professionals.
• Anticipate executive needs, exercise sound judgment and independently resolve issues in a fast-paced, demanding environment.
• Demonstrate exceptional responsiveness, discretion and professionalism when supporting executives, colleagues and clients.

Job Skills and Abilities

• Highly responsive and dependable, with a strong sense of urgency and ownership.
• Able to think on their feet and make sound decisions when priorities or circumstances change unexpectedly.
• Demonstrated ability to anticipate an executive's needs rather than simply respond to requests.
• Comfortable operating in a fast-paced, high-expectation environment with competing priorities and tight deadlines.
• Exceptional organizational and prioritization skills, with the ability to distinguish genuinely urgent matters from routine requests.
• Proactive problem solver who identifies solutions and alternatives before escalating issues.
• Excellent written and verbal communication skills with strong professional judgment.
• Able to interact confidently and professionally with senior executives, investment professionals, clients, investors and external stakeholders.
• High degree of discretion and judgment when handling confidential or sensitive information.
• Meticulous attention to detail while maintaining awareness of the broader business context.
• Calm, adaptable and resourceful when plans change at short notice.
• Collaborative and willing to support colleagues across locations and time zones.
• Strong technology skills and ability to learn new systems quickly.

Work Experience

• Minimum 3–5 years of relevant experience, preferably supporting senior executives in private equity, investment banking or financial services.
• Proven ability to manage complex schedules, international travel and changing priorities.

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