Executive Assistant

Position Summary

The Executive Assistant provides high-level administrative and operational support to Daybreak’s CEO and COO, helping manage schedules, coordinate priorities, and ensure key responsibilities and initiatives move forward efficiently. This role serves as a trusted partner to executive leadership by anticipating needs, facilitating communication, preparing executive materials, and supporting effective decision-making. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing competing priorities while maintaining professionalism, confidentiality, and sound judgment.

Duties and responsibilities

• Manage complex executive calendars, schedule meetings, and coordinate competing priorities.

• Coordinate domestic travel arrangements, prepare itineraries, and manage expense reporting.

• Prepare, edit, and format correspondence, presentations, reports, and meeting materials.

• Coordinate leadership meetings, prepare agendas, document action items, and follow up on deadlines.

• Serve as a professional point of contact for internal and external stakeholders.

• Handle confidential information and sensitive matters with discretion and sound judgment.

• Track executive commitments and support follow-through on strategic and operational initiatives.

• Maintain administrative records, manage office-related tasks, and support efficient daily operations.

• Anticipate executive needs, identify potential scheduling conflicts, and proactively resolve administrative challenges.

• Provide general administrative support and adapt to changing priorities to ensure leadership operates effectively.

Qualifications

• At least five years of experience as an Executive Assistant supporting C-suite or senior executives.

• Exceptional organizational, planning, and time-management skills.

• Strong written and verbal communication skills, with a polished and professional manner.

• Excellent judgment, discretion, and ability to handle sensitive information.

• Proficiency with Microsoft Office or Google Workspace and calendar-management tools.

• Ability to anticipate needs, work independently, and adapt to changing priorities.

• Strong attention to detail and a calm, solutions-oriented approach.