Event Manager

Job Summary:

Join the Colorado School of Public Health as an Event Manager. The Event Planner is a full‑cycle event professional responsible for planning, coordinating, and executing a wide range of school‑wide, administrative, and student‑focused events in support of both the Central Office and the Office of Academic and Student Affairs. Supporting both units equally, this role works independently, managing all logistics while ensuring seamless coordination with internal partners, campus liaisons, and external stakeholders. The position leads major institutional events such as orientations, convocations, and donor-sponsored lectures, maintains organized systems and documentation, and supports evaluation and continuous improvement efforts.

Key Responsibilities:

• Plan, design, and execute a wide range of school-wide and central administration events, including lectures, donor gatherings, workshops, community events, and internal gatherings; develop event concepts and run-of-show plans that align with organizational goals and audience needs.

• Manage all logistics independently, including venue selection, catering, OIT coordination, décor, recruitment of volunteers for event support, scheduling, event registration, communications, attendee engagement strategies, and ensuring all room reservations/setup/configuration and necessary paperwork are completed in advance of all events.

• Serve as the primary point of contact for vendors, partners, sponsors, and internal stakeholders; attend weekly team meetings with central office staff and coordinate efforts with staff members such as the Office of Marketing and Communications for event promotion.

• Negotiate contracts, manage budgets, track expenses, and process payments to ensure cost-effective event delivery; ensure risk management and compliance with safety, accessibility, and organizational standards are met.

• Execute all on-site operations, including setup, troubleshooting, vendor coordination, and teardown; conduct post-event evaluations, prepare reports, recommend improvements for future events, and maintain an organized system for timelines, checklists, and documentation to ensure consistency and sustainability.

• Manage full event life-cycle for student-facing events, including New Student Orientations, ColoradoSPH Convocation, Fall Visit Day, Admitted Student Day, CU Anschutz Student Council events, Public Health Forum, National Public Health Week, and other recruitment and student engagement events; assist with event evaluations, coordinate with CSU and UNC partners, support occasional travel, and perform additional duties as assigned.

This position reports to the Assistant Dean of Operations.

Work Location:

Hybrid – This position is located on the CU Anschutz Campus in Aurora, CO and is expected to work on site three days per week, with flexibility around event schedules.

Why Join Us:

The Colorado School of Public Health (ColoradoSPH) is a unique and collaborative graduate school that combines the collective expertise of three Colorado universities: the University of Colorado Anschutz (CU Anschutz) in Aurora, Colorado State University (CSU) in Fort Collins, and the University of Northern Colorado (UNC) in Greeley, Colorado. The Colorado School of Public Health is the only accredited school of public health in the Rocky Mountain Region, attracting top tier faculty and students from across the country, and providing a vital contribution towards ensuring our region’s health and wellbeing. The school’s faculty, staff, and students work together to share knowledge and conduct innovative research and community service to actively address public health issues including chronic disease, access to healthcare, environmental threats, emerging infectious diseases, costly injuries, and more.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Requirements

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems or a directly related field from an accredited institution.

• 4-6 years of specified experience in event coordination and management.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis

Preferred Qualifications

• Experience in campus events, student life, student engagement

• Experience with event management software, registration software such as Qualtrics or Cvent, social media platforms

• Advanced understanding and knowledge of the field of public health

• Knowledge of higher education administration and student affairs

• Comfortable with public speaking

Conditions of Employment

• Must be able to travel within the state and to several out-of-state events annually.

• Must be able to work flexible work schedules, including occasional evenings and weekends, to complete event timelines.

• Must have access to reliable transportation.

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities

• Professional written and verbal communication skills to effectively develop reports and communications for faculty and departmental administrators, staff, affiliates, and campus administration.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Ability to manage a wide variety of tasks in a typical workday and to balance competing priorities

• Problem solving and decision-making ability

• Outstanding attention to detail

• Strong organizational and project management skills

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum Vitae / Resume

3. Three to five professional references including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Megan Freije, Megan.Freije@cuanschutz.edu

Screening of Applications Begins:

Screening begins immediately and continues until November 6, 2026.

Anticipated Pay Range:

The starting target salary for this position has been established at

$72,617 - $89,000 (100% FTE)

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.