Event Coordinator

Introduction

Organize and plan the budget for events such as meetings, congresses, symposiums, fairs. in accordance with product management activities. Prepare the annual events agenda, share this with the relevant parties, and guide the decision-making process on the finalization of the agenda and business decisions such as the yearly sponsorship quota, etc. Work in close cooperation with Product Managers in order to organize the activity program and social program for the events. Organize the accommodation and travel details of the participants for all events. Communicate with relevant parties to organize participants' registration, accommodation and transportation

The Challenge

Events Planning and Delivery - Plan and deliver events in line with time, budget, and quality parameters. For example: Plan and deliver smaller events to ensure that the events are produced according to schedule, within budget, and meet all deadlines, and work closely with, and coordinate activities of, all other parties involved in the design, development, sales, marketing, and delivery of the events. Business Meetings/Events Arrangement - Provide support to and arrange business meetings and events on behalf of more senior colleagues. For example: Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events. Product Management - Deal with the planning, forecasting, and production or the marketing of a product or products at all stages of the product life cycle. For example: Monitor specific aspects of a product life cycle, including long- and short-term development and marketing. Perform analyses on specific aspects to stay abreast of trends in the marketplace and ensure the product's competitive position. Cost Management - Analyze, monitor, or manage costs and budgets to help control costs and ensure value for money from suppliers/external providers. For example: Monitor costs (including tracking budgets, valuing completed work, and overseeing supplier payments) to help control costs and ensure value for money. Large variances will be escalated. Events Development and Design - Generate ideas for events to support business goals. For example: Contribute to the generation of new ideas and topics for conferences and events; develop detailed proposals and business cases that support company marketing plans. Marketing Planning - Translate the corporate and marketing strategy into effective marketing plans to meet business goals. For example: Contribute to the development of tactical marketing campaigns. Multiagency Work - Collaborate with professional teams and partner organizations across boundaries to ensure service users receive cohesive, seamless support tailored to their needs. For example: Work collaboratively with other professional teams and over organizational boundaries to ensure service users experience cohesive and seamless support to meet their needs. Work Scheduling and Allocation - Plan and organize own work and that of the team to ensure the achievement of personal and team goals. For example: Assign short-term work schedules to a team of subordinates in order to achieve expectations while following established timelines. Personal Capability Building - Develop personal skills, knowledge, technical competencies, and behavioral competencies to ensure that they are relevant to current and future role or organizational requirements, to enhance personal performance, to support innovation and new developments, and to fulfill personal potential. For example: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media. Public/Government Relations Campaign Planning - Translate the corporate strategy into effective government relations, public relations, and regulation and registration initiatives and campaigns to meet business goals. For example: Contribute to the development of the planning of tactical public relations campaign.

What are we looking for?

What do we have to offer?

Shimano and its subsidiaries offer a pleasant, informal working environment with colleagues who work well together, and are proud to work for Shimano. Next to good working conditions, Shimano offers you the opportunity to work in a responsible and challenging position within a dynamic, international and ambitious environment. Together we want to win therefore we have a strong focus on team achievement.

How to get in touch!

If you have any questions regarding this vacancy please get in touch with:

akama@sic.shimano.co.jp