Document Digitization Specialist (temporary contract)

Description

Position Overview

Klik Solutions is seeking two detail-oriented, dependable Document Digitization Specialists for a full-time, temporary W-2 assignment supporting a large-scale onsite legal-records digitization project. The team will prepare, scan, index, and quality-check approximately 3 million pages of confidential physical records, converting them into organized, searchable electronic documents. This project-based position is expected to last up to 12 months, depending on project needs.

Roles & Responsibilities

· Prepare physical records for scanning by organizing documents, removing bindings, and maintaining original document order.

· Operate high-volume document scanners to convert physical records into searchable electronic PDF files using established scanning and OCR standards.

· Accurately index, name, categorize, and organize electronic documents according to client requirements and established filing conventions.

· Perform quality-control checks to ensure scanned documents are complete, legible, properly aligned, and accurately indexed.

· Identify and resolve scanning errors, missing pages, document discrepancies, and other quality concerns.

· Securely save and maintain digitized records within the client's designated electronic filing system.

· Properly restore physical documents to their original folders and storage locations following processing.

· Maintain accurate daily production records and consistently work toward established project goals.

· Follow all confidentiality, information security, and document-handling procedures when working with sensitive client records.

· Collaborate with the project lead and team members to address challenges, maintain workflow efficiency, and meet project deadlines.

Klik Solutions is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants.

Employment & Compensation

This is a temporary, hourly, non-exempt W-2 position employed by Klik Solutions, with an anticipated duration of up to 12 months based on project needs. Employees must accurately record all hours worked and will receive overtime pay as required by applicable law. Eligibility for leave and benefits is determined by applicable law and the terms of Klik Solutions’ plans and policies. The assignment does not guarantee continued employment after the project ends.

Requirements

Required Qualifications

· High school diploma or equivalent.

· Basic proficiency with Windows operating systems, electronic file management, and standard computer applications.

· Strong attention to detail, organizational skills, and commitment to accuracy.

· Ability to follow established processes and perform repetitive tasks consistently.

· Excellent time management, reliability, and ability to meet productivity expectations.

· Ability to work independently and collaboratively in an onsite team environment.

· Demonstrated ability to handle confidential information professionally and responsibly.

Preferred Qualifications

· Previous experience in document scanning, digitization, records management, or data entry.

· Familiarity with high-volume scanning equipment, OCR technology, and PDF software.

· Experience handling confidential legal, medical, financial, or similar sensitive records.

Performance Expectations & Key Deliverables

· Consistently produce accurate, complete, and searchable digital records in accordance with project standards.

· Meet established daily scanning and indexing productivity targets while maintaining quality.

· Ensure accurate document organization, naming, and placement within the client's electronic filing system.

· Maintain confidentiality and proper handling of all physical and electronic records.

· Support timely completion of project milestones through reliable attendance, communication, and consistent performance.

Physical & Work Requirements

This position requires extended periods of sitting or standing, repetitive document handling, and the ability to lift or move document boxes weighing up to 25 pounds, with reasonable accommodations where applicable.