Consultant on international cooperation and development partner coordination

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

Background

The Ministry of Health of Ukraine (MoH) coordinates cooperation with international development partners to ensure that international support contributes effectively to national health priorities, health system recovery and reconstruction, reform implementation and Ukraine’s European integration agenda.

The Sector Working Group “Health” serves as a key platform for strategic dialogue and coordination between the Ministry of Health, development partners, international organizations and other stakeholders supporting the health sector. The SWG facilitates information exchange, alignment of partner support with Government priorities, discussion of strategic and operational issues, and coordinated follow-up on agreed actions.

The WHO Country Office in Ukraine supports the Ministry of Health in strengthening health governance, aid effectiveness and development partner coordination, including through co-chairing of the Sector Working Group “Health” and resourcing its Secretariat.

To ensure continuous and effective functioning of the SWG Health and its related coordination mechanisms, WHO intends to engage a consultant to provide comprehensive technical, analytical, coordination and Secretariat support to the SWG Health.

Deliverables

Scope of work

The Consultant will:
• Support the planning, preparation, organization and follow-up of regular and ad hoc SWG meetings.
• Coordinate meeting schedules and substantive preparations with the MoH, SWG co-chairs, and participating development partners.
• Prepare draft agendas and coordinate proposed agenda items, presentations and interventions with relevant stakeholders.
• Prepare and circulate invitations, agendas, background materials and other meeting documentation.
• Coordinate contributions and inputs from SWG members and other relevant stakeholders ahead of meetings and consultations.
• Provide organizational support for in-person, online and hybrid SWG meetings.
• Prepare meeting minutes, summaries of discussions, decisions, recommendations and agreed follow-up actions.
• Maintain and regularly update an SWG action tracker and follow up with responsible stakeholders on implementation of agreed actions.
• Maintain up-to-date SWG membership, focal-point and distribution lists, including coordination of changes in organizational representation.
• Support onboarding and engagement of new SWG members.
• Maintain an organized repository of SWG documentation, including agendas, minutes, presentations, decisions, analytical materials and other relevant records.
• Support development, updating and monitoring of the SWG workplan and agreed coordination priorities.
• Maintain regular communication with development partners, UN agencies, international financial institutions, diplomatic missions and other SWG stakeholders.
• Coordinate written consultations and consolidation of partner comments or inputs requested by the MoH or SWG leadership.
• Prepare briefing notes, talking points, presentations, analytical summaries and other decision-support materials for SWG meetings and partner engagement.
• Collect, consolidate and analyze information from development partners on ongoing and planned support to the health sector.
• Support collection of information for the mapping of development partner activities against Government priorities and identify potential gaps, overlaps and opportunities for improved coordination.
• Support coordination between SWG Health and relevant thematic, technical or ad hoc coordination mechanisms where required.
• Support SWG-related preparation and coordination in connection with major international processes and events relevant to the health sector, including the Ukraine Recovery Conference and other development partner engagement processes.
• Perform other technical, analytical and coordination tasks directly related to the effective functioning of SWG Health, as requested by WHO and the SWG leadership.

Deliverables

• Monthly (December 2026 - November 2027) SWG Health coordination and secretariat support package, including, as applicable during the reporting period:
o preparation and follow-up of SWG Health meetings and consultations;
o agendas, invitations, meeting materials, minutes and action points;
o updated SWG membership/contact records and action tracker;
o coordination and follow-up with SWG members, co-chairs and relevant stakeholders;
o briefing, analytical and communication materials prepared for SWG purposes;
o consolidated partner inputs and relevant mapping/data updates;
o progress update on implementation of agreed SWG actions and priorities.
• Final (by 18 December 2027) SWG Health coordination and secretariat support package, including:
o documentation and follow-up from SWG meetings and consultations during the reporting period;
o updated SWG membership/contact records and action tracker;
o status of outstanding SWG follow-up actions;
o summary of key SWG activities and coordination developments during 2027;
o proposed priorities and coordination/workplan inputs for 2028;
o final handover of relevant SWG documentation and coordination records.

Qualifications, experience, skills and languages

Educational Qualifications

Essential: University degree in International Relations, Public Administration, Political Science, Law, Health Policy, Public Health, Social Sciences or another relevant discipline.
Desirable: A PhD in one of the aforementioned areas is an added advantage.

Experience

Essential:
• At least 4 years of professional experience in international cooperation, donor coordination, project management or public administration.
• Experience working with international organizations, development partners, government institutions or other relevant stakeholders.
• Experience preparing analytical reports, policy briefs, presentations and official correspondence.
• Demonstrated experience in facilitating multi-stakeholder coordination and managing partnerships across government institutions and development partners.
• Deep understanding of international development cooperation architecture, aid effectiveness principles and donor coordination mechanisms.
• Deep understanding of Ukraine's health sector governance, institutional landscape and international cooperation processes.
• Excellent drafting and communication skills in English.

Desirable:
• Experience in coordination of international technical assistance projects.
• Experience collaborating with the Ministry of Health of Ukraine or other government institutions.
• Familiarity with Government procedures related to international technical assistance.
• Experience supporting donor coordination platforms, sector working groups or other multi-stakeholder coordination mechanisms.
• Experience organizing high-level international meetings and events.

Skills/Knowledge

Essential:
• Strong analytical and organizational skills.
• Excellent communication and interpersonal skills.
• Strong stakeholder coordination abilities.
• Knowledge of Ukraine's health sector governance.
• Knowledge of international development cooperation mechanisms.
• Excellent drafting and presentation skills.
• Ability to manage multiple priorities under tight deadlines.
Desirable: Familiarity with Government procedures related to international technical assistance.

Languages and level required

Essential:
• English – Expert.
• Ukrainian – Expert.

Location

On-site: Kyiv, Ukraine

Travel

The consultant is not expected to travel

Remuneration

Contract total value: USD 39,600
Monthly rate, daily rate and numbers of the days: USD 3,600/month, 20 days/month, USD 180/day
Consultant pay band range: NOB
Terms of payment: Monthly upon satisfactory submission of deliverables and approval by the Responsible Officer.

Expected duration of contract

Target Start Date: 1 December 2026
Target end date: 30 October 2027
Contract Duration (Years, Months, Days): 11 months

Additional Information:

• This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits workforce regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.
  Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority.
• WHO shall have no responsibility for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• In case the recruitment website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click the link for detailed guidance on completing job applications: Instructions for candidates