CCI - Construction - Operations Fleet Coordinator
Calgary, AB, Canada2d ago
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Key details
- Location
- Calgary, AB, Canada
- Work style
- Onsite
- Level
- Mid level
- Job type
- Full-time
- Experience
- 2–5 yrs
- Function
- Logistics & Transportation
- Focus area
- other
- Posted
- 2d ago
Skills
asset managementerpexcelfleet managementmicrosoft officemicrosoft teamsmicrosoft wordoutlookpreventive maintenancesap
About the role
Summary of Position
Help keep CCI’s fleet safe, available, and ready for work. As Operations Fleet Coordinator, you will lead centralized fleet management across the CCI Group of Companies, bringing consistency to asset records, maintenance, compliance, costs, and vehicle renewal planning.
You will work with Operations, Finance, HSE, division managers, drivers, and approved vendors to ensure vehicles and mobile assets are properly assigned, maintained, and managed throughout their lifecycle.
You must have the ability for travel to various job sites when needed and will be responsible for the following:
Accountabilities
Maintain reliable fleet records. Keep one central source of truth for ownership, assignments, location, condition, service history, operating costs, insurance,
registration, and lifecycle status. Manage transfers, additions, returns, and disposals through documented processes.
Keep vehicles ready for work. Coordinate preventive maintenance, inspections, repairs, tires, recalls, warranty work, and emergency service with approved vendors. Track service intervals, overdue items, downtime, and return-to-service updates.
Manage repairs and approvals. Assess estimates against safety, condition, utilization, warranty, value, and remaining service life. Obtain required approvals and verify completed work and invoices against the authorized scope.
Coordinate vendors, rentals, and procurement. Maintain approved suppliers, obtain competitive quotations where appropriate, monitor service quality and rates, and track rental costs and returns. Support purchases, leases, upfitting, and deployment readiness.
Provide cost visibility. Reconcile fleet costs by unit and division, support Finance with monthly allocations, and deliver dashboards highlighting variances, risks, renewals, and decisions required.
Plan for the fleet’s future. Lead quarterly reviews of condition, utilization, costs, and operational needs. Recommend replacements, redeployments, and disposals, and prepare annual maintenance budgets and fleet renewal and capital forecasts.
Qualifications
High school diploma/GED.
2+ years of experience as a fleet or asset coordinator or in a similar position.
An excellent communicator and team player, able to work within a multi-disciplinary team environment with a positive attitude.
Experience with corporate asset management
Detail oriented, meticulous, and have strong organizational skills.
Other Assets (Skills and Training)
Proficient in Microsoft Office suite: Excel, Word, Microsoft Teams, Power Point, Outlook, One Drive
ERP Systems, SAP S4 HANA ERP System
Work Environment
This position is a full-time role.
Some travel is to be expected.
Help keep CCI’s fleet safe, available, and ready for work. As Operations Fleet Coordinator, you will lead centralized fleet management across the CCI Group of Companies, bringing consistency to asset records, maintenance, compliance, costs, and vehicle renewal planning.
You will work with Operations, Finance, HSE, division managers, drivers, and approved vendors to ensure vehicles and mobile assets are properly assigned, maintained, and managed throughout their lifecycle.
You must have the ability for travel to various job sites when needed and will be responsible for the following:
Accountabilities
Maintain reliable fleet records. Keep one central source of truth for ownership, assignments, location, condition, service history, operating costs, insurance,
registration, and lifecycle status. Manage transfers, additions, returns, and disposals through documented processes.
Keep vehicles ready for work. Coordinate preventive maintenance, inspections, repairs, tires, recalls, warranty work, and emergency service with approved vendors. Track service intervals, overdue items, downtime, and return-to-service updates.
Manage repairs and approvals. Assess estimates against safety, condition, utilization, warranty, value, and remaining service life. Obtain required approvals and verify completed work and invoices against the authorized scope.
Coordinate vendors, rentals, and procurement. Maintain approved suppliers, obtain competitive quotations where appropriate, monitor service quality and rates, and track rental costs and returns. Support purchases, leases, upfitting, and deployment readiness.
Provide cost visibility. Reconcile fleet costs by unit and division, support Finance with monthly allocations, and deliver dashboards highlighting variances, risks, renewals, and decisions required.
Plan for the fleet’s future. Lead quarterly reviews of condition, utilization, costs, and operational needs. Recommend replacements, redeployments, and disposals, and prepare annual maintenance budgets and fleet renewal and capital forecasts.
Qualifications
High school diploma/GED.
2+ years of experience as a fleet or asset coordinator or in a similar position.
An excellent communicator and team player, able to work within a multi-disciplinary team environment with a positive attitude.
Experience with corporate asset management
Detail oriented, meticulous, and have strong organizational skills.
Other Assets (Skills and Training)
Proficient in Microsoft Office suite: Excel, Word, Microsoft Teams, Power Point, Outlook, One Drive
ERP Systems, SAP S4 HANA ERP System
Work Environment
This position is a full-time role.
Some travel is to be expected.