Associate Project Manager (Austin Facilities Management)

About This Position

 

Austin Facilities Management is seeking a highly motivated and detail-oriented Associate Project Manager to support the planning, coordination, and implementation of a variety of projects that advance organizational goals and operational excellence. This position plays a key role in managing project activities, coordinating with internal departments and external partners, monitoring schedules and budgets, and ensuring projects are completed within established scope, quality, and timeline expectations.

The ideal candidate is a skilled communicator and problem solver who can effectively manage competing priorities, build collaborative relationships, and navigate complex project challenges. Working under general supervision, the Associate Project Manager will assist with project planning, contract administration, risk assessment, stakeholder engagement, and performance monitoring while helping drive successful project outcomes.

 

Job Description:

Associate Project Manager

Purpose:

Under general supervision, this position performs responsible and professional work by planning, developing, and implementing project efforts that utilize solutions for one or more small- to medium-sized or moderately complex projects. This position serves as liaison with contractors, consultants, and departments.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Manages and coordinates projects and activities between members of the management team, various departments, public agencies, and/or private sector representatives.
• Develops methods, procedures, and quality objectives including metrics for assessing progress; and utilizes established project standards, procedures, and quality objectives.
• Develops detailed project plans and schedules, monitors progress, analyzes information and reports, and revises the schedule, as necessary.
• Assists or leads, as necessary, in the management of the selection process and administers consultant services, including negotiating contract terms and fees, approving the consultant's product, approving payment to consultant, initiating poor performance remedies, etc.
• Conducts project kickoff meetings, communicates roles and project expectations, and ensures project team members have the tools and training required to perform effectively.
• Provides work direction and leadership to assigned projects including scheduling, assignment of work, and review of project efforts.
• Monitors project milestones and critical dates to identify potential risk to project schedule; identifies ways to resolve schedule issues; keeps management current on any changes.
• Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates.
• Assesses variances from the project plans; gathers metrics and develops and implements changes as necessary to ensure that the project remains within specified scope and is within time, cost, and quality objectives.
• Provides technical advice and assistance to City management, field personnel, contractors, etc.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership and/or supervision to assigned employees or project management.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of project accounting and the principles/practices of project management.
• Knowledge of design principles, practices, and procedures; and estimating techniques.
• Knowledge of budget policies and principles.
• Knowledge of contract policies and procedures.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Skill in evaluating contract agreements.
• Skill in negotiating with various audiences to accomplish objectives.
• Skill in written and oral communications including public presentations.
• Skill in completing projects within the required scheduling, and the ability to make prompt decisions and develop new and relative ideas for providing a quality product and quality customer service with little or no supervision.
• Ability to perform all facets of projects with little or no supervision.
• Ability to plan, execute, and control a project (establishing realistic estimates and reporting metrics).
• Ability to assess and analyze project risks and exposures; identify options and alternatives, make decisions, and implement corrective actions.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to resolve conflicts and difficult situations.
• Ability to communicate in oral or written format to a variety of audiences.

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited college or university in a related field or major coursework in project management, plus four (4) years of related work experience;

OR

• Graduation with an associate degree from an accredited college or university, plus six (6) years of related work experience.

Licenses and Certifications Required: 

• None.

Preferred Qualifications:

• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or other recognized project management certification or ability to obtain within 6 months of hire.
• Experience planning, coordinating, and monitoring multiple projects simultaneously, including schedule development, budget tracking, risk management, and stakeholder communication.
• Experience administering contracts, negotiating consultant or vendor agreements, managing change orders, and ensuring compliance with contractual requirements.
• Experience working in a municipal, governmental, or public-sector environment with knowledge of public procurement processes, budgeting practices, and regulatory requirements.

Compensation Range:

The annual hiring range for this position is $80,190.00-$101,400.00

Physical Location:

411 Chicon St. Austin, TX 78702

Notes to Candidate:

Please note that the Department may close the job posting at any time after seven (7) days.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Days and Hours:

Monday through Friday; 8:00 a.m. to 5:00 p.m.
Hours may vary depending on departmental needs and initiatives. Some evening, weekend and holiday work may be required. Exempt-level position.

Work Location: 411 Chicon St, Austin, TX 78702

Salary Range: $80,190.00 - $101,400.00 annually.

This position may require an assessment.

A resume and cover letter are required for consideration.

Important Application Information – City of Austin

The City of Austin employment application is an official document.  Incomplete applications will not be considered.  A detailed and complete employment application is required to evaluate your qualifications and determine your salary if you are selected for the position.

Application Requirements:

• List your complete employment history, including job titles, employment dates, number of employees supervised (if applicable), and detailed job duties and responsibilities descriptions.
• Do not use statements such as “see resume” or “see LinkedIn profile.”
• Resumes will not substitute for a complete application and will not be used to determine qualifications or salary.
• A resume and cover letter is required and should describe your interest in the position and highlight relevant experience.
• All responses to supplemental questions must be supported by information in your application.
• No changes will be accepted after the job posting closes.

If you are Selected as a Top Candidate:

• We will verify your employment history, professional references, and education (including high school, undergraduate, and/or graduate degrees). 
• Proof of education from an accredited institution, verification of professional licenses or certifications, and a copy of your DD-214 (if claiming veteran’s preference) may be requested directly from the issuing institution or accrediting authority.
• Verification of foreign education credentials through a recognized third-party evaluation service and confirmation of accreditation status with the issuing institution and its accrediting body.  Providing unofficial credentials during the application process is recommended to support meeting minimum qualifications.  A formal and official verification process will be required before the offer extension step if you are selected for the offer.

Driving Requirement (if applicable):

• This position may require a valid Texas Class C Driver’s License or the ability to obtain one by your hire date.
• External new hires must meet the City’s Driver Record Evaluation (DRE) standards (e.g., no more than 3 moving violations or 6 points in the last 36 months).

Travel:

• If the position requires travel, you must meet City of Austin's Driver Record Evaluation (DRE) requisite standards, Otherwise, you are responsible for transportation to and from multiple job sites as needed.

Essential/Critical Employee Designation:

• Some positions are designated as Critical or Essential.  Employees in these roles are required to report to work during emergencies or when operations are modified.  This may include working from a designated site or an alternative work location.

Work Conditions:

• Work hours may vary based on operational needs and may include evenings, weekends, holidays, or on-call assignments.
• A skills assessment may be required as part of the hiring process.

Veteran Preference:

• Veteran candidates must provide a copy of their DD-214 at the interview to receive the veteran’s preference.

Internal Candidates – Good Standing Policy.

Background Check:

• A criminal background check may be required, depending on the responsibilities of the position.

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JOIN THE CITY OF AUSTIN TEAM

 

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

 

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

 

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.