Assistant Facilities Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

• End-to-end on-site coordination for bank-level corporate events, including executive receptions, corporate functions, internal town halls and seasonal celebrations etc.
• Manage venue booking, meeting room arrangement and layout setup etc.
• Coordinate with catering, decoration, technical and support vendors; control event on-site workflow, timeline and quality standard
• Assist to manage outsourced service contracts, including inspections and quality management of service delivery
• Ensuring stakeholders satisfaction through excellent facilities management planning, advice and support
• Conduct facilities management operations audits
• Compile the appropriate monthly/quarterly/annual reporting where applicable
• Undertake comprehensive tendering procedures for outsourced service
• Single point of management control for FM soft services at site(s)
• Ensure compliance with contractual SLA in order to meet KPI targets
• Ensure compliance with all governmental regulations
• Assist in ensuring the implementation of preventive maintenance program
• Carry out periodic FM inspections
• Ensure defects are identified, captured on the Help Desk and actioned within service levels
• Coordinate FM team self performed and vendor works on site
• Financial management including budget forecasting, billing, vendor payment and budget management
• Respond to emergency incidents within the Emergency Response Procedures
• Ensure compliance with Jones Lang LaSalle minimum audit standards
• Manage end user expectations
• Proactively identify and investigate potential cost saving or value add opportunities

Required Skills and Experiences:

• Tertiary qualifications in property, building or facilities management required
• 5-6 years or more relevant working experience
• Experience in Facilities Management is required
• Be Customer Service focus and able to generate innovative strategy
• Excellent people skills and ability to interact with a wide range of internal stakeholders and demands
• Strong PC literacy and proven ability to manage daily activities using various systems including MS Excel and PowerPoint
• Demonstrated experience with continuous improvement initiatives and saving mindset highly desirable
• Ability to manage multiple key stakeholders at once
• Fluent spoken and written English is a must

Location:

On-site –Hong Kong, SAR, China

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.