Asset & Material Coordinator

Summary: The Asset & Material Coordinator is responsible for coordinating Stago North America's Supply Chain company assets, materials, supplies, facilities support, and reverse-logistics activities to ensure resources are available, accurately controlled, compliant, and effectively managed throughout their lifecycle.

The Coordinator works cross-functionally with Supply Chain, Warehouse, Quality, Finance, Service providers, and other departments to ensure accurate records, timely execution, and strong operational control.

Essential Duties:

• Coordinate and maintain accurate records for company assets and equipment, including location, status, service/maintenance requirements, and lifecycle activity.
• Coordinate asset and equipment maintenance, repair, service-provider activity, and related facility support.
• Maintain shipping and operational supplies, including labels, boxes, and packaging materials, ensuring appropriate supplies are available when needed.
• Support training and compliance documentation, including maintaining current records and coordinating required certifications and documentation with internal teams and external suppliers (forklift training, dangerous goods training, etc.).
• Coordinate waste, recycling, and material-disposal activities in accordance with company, Quality, safety, and regulatory requirements.
• Maintain accurate supplier and service-provider records, including supporting documentation and applicable compliance requirements.
• Process vendor invoices and support appropriate reconciliation and payment activities.
• Maintain required operational records and documentation in accordance with Stago's Quality Management System and record-retention requirements.

• Takes ownership and anticipates needs: Maintains accurate visibility of assets and materials, identifies gaps or risks early, follows issues through resolution, and operates with calm urgency and a Customer First mindset.

• Communicates and collaborates: Works across teams and external partners with integrity, accountability, creativity, and a One Stago mindset to improve operational execution and eliminate unnecessary friction.

• Provide front desk coverage as needed, including answering incoming phone calls, directing callers to the appropriate person or department, and taking accurate messages to support timely follow-up.

Responsibilties:

• Serve as a cross-functional resource for asset, material, facility, and supply-related questions and issues.
• Identify opportunities to improve asset utilization, material management, cost control, documentation, and operational efficiency.
• Maintain flexibility to respond to occasional urgent business needs outside of normal working hours, including remote response or on-site support for critical facility, equipment, or system issues such as cold-room conditions, alarms, or other operational disruptions.

Education and/or Experience:

• High school diploma or GED required; Associate's degree in Business, Supply Chain, Operations, or related field preferred.
• 2+ years of experience in operations, supply chain, asset management, inventory, facilities coordination, administrative operations, or a related function required.

• Experience with ERP, inventory, purchasing, or asset-management systems preferred; M3 experience a plus.
• Proficiency with Microsoft Office, including Excel.
• Up to 10% travel.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We offer an extensive benefit and compensation package that includes medical, dental, vision, FSA, 401k, PTO, life and disability insurance, as well as a comprehensive leave program. Pay anticipated for this position in New Jersey is from $56,000 to $72,000 per year, depending on a number of factors. This role is also anticipated to be eligible to participate in a bonus plan which is associated with this position. In the ordinary course of business, compensation and benefits programs may change based upon the Company’s needs.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status or other characteristics protected by law.