AP PAYROLL CLERK

Job Summary:

Under limited supervision, responsible for the organization and coordination of all activities of payroll and supports accounts payable.

Essential Values-Based, Leadership and Management Competencies:

Demonstrates competencies in line with the five core values that are the foundation of all activities performed by employees in order to achieve the Mission of Artesia General Hospital

• Servant Leadership – Leading by serving others with compassion and humility.
• Excellence – Striving for the highest quality in all we do.
• Respect – Treating everyone with dignity and kindness.
• Virtuousness – Acting with honesty, integrity, and accountability.
• Innovation – Embracing new ideas to improve care and outcomes.
• Community – Fostering collaboration to meet the needs of those we serve.
• Education – Promoting learning and professional development.

ESSENTIAL FUNCTIONS:

• • Establish the procedures and schedules needed to obtain the necessary information to submit an error-free payroll.
  • Reviews timecards and authorized deductions for accuracy and compliance with compensation policies.
  • Monitors the preparation of paychecks and payroll reports.
  • Delivers paychecks at the scheduled time.
  • Ensure federal and state taxes are being paid on time and accurately by the payroll software
  • Maintains required payroll records for the time period stipulated by law.
  • Maintains strict confidentiality while working with confidential matters on a daily basis.
  • Interacts with all employees and managers on personal compensation matters.
  • Keep updated with Paycom software updates
  • Ensure that communication with employees is being done when errors arise
  • Ensure Payroll and GL ledger entries match
  • Reconciliation of Payroll and subsequent corrections are handled timely.
  • Train and have backups run payroll once every quarter
  • Support AP functions such as but not limited to processing invoices and processing ap checks

ADDITIONAL RESPONSIBILITIES:

• Performs other functions as directed.

KNOWLEDGE/SKILL/ABILITIES:

• Detail oriented.
• Good with basic math.
• Proficient in Excel and Word.

AGE-RELATED COMPETENCIES: N/A

Information Management: Treats all information and data within the scope of the position with appropriate confidentiality and security.

Risk Management/Quality Management/Safety: Cooperates fully in all Risk Management, Quality Management, and Safety Activities and Investigations.

MINIMUM POSITION QUALIFICATIONS:

• Education – High School Diploma or equivalent, college degree preferred.
• Work Experience – Two years in a payroll/AP setting preferred; knowledge of all aspects of payroll in terms of what and how work is to be done as well as why it is done, including interpretation of data.
• Training – N/A
• License/Certification – N/A

ENVIROMENTAL CONDITIONS: Work environment consists of daily patient contact, which may include exposure to blood, or other body fluids.