Administrator / Senior Administrator (Strategic Partnerships Office)

Lawrence Berkeley National Lab’s (LBNL) Strategic Partnerships Office (SPO) within the Laboratory Directorate is looking for a talented Administrator or Senior Administrator to provide comprehensive administrative support.

Berkeley Lab’s Strategic Partnerships Office bridges groundbreaking scientific research with real-world applications by advancing multi-sector collaborations with industry, academia, federal sponsors, and non-profits. In this exciting role, you will serve as the central operational coordinator, handling a broad spectrum of duties in a dynamic, collaborative environment. Reporting directly to the Chief Strategic Partnerships Officer (CSPO), this role is instrumental in facilitating seamless research partnerships, tracking deliverables, managing vendor contracts, coordinating logistics, and supporting compliance across key institutional initiatives. You will be an essential operational anchor, ensuring efficient administrative workflows, financial and procurement tracking, and seamless customer service across diverse stakeholder groups.

This position has an anticipated start date of December 7, 2026.

***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***

We're here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

Why join Berkeley Lab?

We invest in our employees by offering a total rewards package you can count on:

• Exceptional health benefits.
• Generous paid time off, sick time off, and holidays.
• A culture where you’ll belong - we are invested in our teams!

What You Will Do:

The Administrator will:

• Serve as the central operational point of contact for the CSPO, SPO team members, and client groups.
• Provide coordination and calendar management support to the CSPO, SPO team, and Lab stakeholders including, scheduling meetings, advisory boards, demo days, and conferences.
• Provide travel assistance, onboarding support to new employees, lead property inventories, and serve as timekeeper.
• Assist the CSPO with maintaining and tracking budgets, including working with finance office representatives.
• Support all procurement activities in compliance with the Lab, University of California (UC), Department of Energy (DOE), and federal policy.
• Partner with SPO leaders to manage processes for vendor contracts, including approvals, purchase orders (POs), managing requisitions, and processing invoices.
• Provide updates to the SPO team intranet and external internet sites.
• Update and maintain the dashboard, including preparing standard reports using routine data from Lab systems to populate standardized templates for key reporting deliverables.
• Prepare requested reports and metrics including time-sensitive ad hoc and data calls from DOE, UC, and other sponsors.
• Provide record keeping, including accurately creating, updating and maintaining online records and archives in the SPO and Lab databases.
• Maintain project tracking tools to monitor projects, action items, deadlines, and deliverables.
• Assist and train staff in the use and maintenance of tracking systems, troubleshooting, and resolving issues.
• Manage all office space-related needs, including telephones, IT/digital needs, copier maintenance/repairs, water delivery, transportation, mail, creating and managing facilities/custodial work requests, etc.

In addition to the above, the Senior Administrator will:

• Act as a lead operational liaison for the CSPO and Directorate partners.
• Establish customer service standards, proactively advise leadership on complex administrative challenges, and independently resolve non-routine administrative operational issues.
• Establish training protocols and administrative workflows to improve operational efficiency.
• Design, establish, and implement new tracking frameworks and digital workflows across multi-functional SPO teams.
• Direct and oversee complex procurement activities.
• Authorize large-contract purchase orders and vendor agreements.
• Establish strategies for purchasing compliance across institutional, UC, DOE, and federal frameworks
• Oversee complex vendor contract processes including budget tracking to resolve complex procurement or subcontract compliance exceptions.
• Provide guidance to staff on adherence to institutional, UC, DOE, and federal policies.

What We Are Looking For:

For the Administrator position:

• A Bachelor’s Degree (or equivalent knowledge/training) in Business, Communications, or related field and a minimum of 5 years of progressively responsible experience supporting high level executives in a professional, academic, or research environment, or an equivalent combination of education and experience.
• Experience delivering high-level administrative support, encompassing email correspondence, calendar management, scheduling, meeting planning, document management, travel coordination, expense reports, project coordination, data management, report generation, and navigating complex computerized systems in a fast-paced environment.
• Demonstrated proficiency using prominent cloud-based software platforms and applications, including Google Workspace, Microsoft Office Suite, Adobe Acrobat, and Zoom video conferencing.
• Demonstrated ability to learn new applications, platforms, and online content management systems.
• Experience interpreting applicable institutional policies and procedures in administrative areas of responsibility, including travel, procurement, property management, and space management.
• Demonstrated analytical skills, including the ability to proactively identify a wide range of issues, problem-solve, develop creative solutions, and recommend alternative approaches.
• Exceptional organizational skills, showcasing the ability to manage competing priorities, meet deadlines, track multiple projects, take initiative, and adapt quickly to changi