Administrative Assistant

ADMINISTRATIVE ASSISTANT - HEALTH SERVICES BUREAU

CENTRAL OFFICE

HELENA, MT.

The Montana Department of Corrections (DOC) is creating a safer Montana through accountability, rehabilitation, and empowerment. If you're looking for a career that makes a real impact in your community, the Montana Department of Corrections is the place for you.

The Health Services Bureau plays a critical role in supporting the medical, operational, and administrative functions that ensure individuals in our care receive quality healthcare. Our work drives meaningful change and supports the long‑term success of Montana’s correctional system. Join us as we continue building the future of corrections in Montana.

The Administrative Assistant position is a vital part of the Health Services Bureau, providing high‑level administrative support to the Bureau Chief and contributing to the efficiency and effectiveness of bureau operations. This role is ideal for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and values work that truly makes a difference.

Key Responsibilities Include:

• Performing administrative and secretarial duties with a high level of discretion and independent judgment.

• Evaluating division functions to improve efficiency and increase productivity. Managing extensive public contact—both in person and by phone—while representing the Health Services Bureau Chief with professionalism and accuracy.

• Providing essential information to task forces, committees, and council members, including department policies and state or federal rules.

• Maintaining data logs, generating statistical reports, and developing organized filing systems.

• Managing division documents in accordance with office procedures and the state’s Records Management system.

• Reviewing correspondence for the Bureau Chief and researching information needed for accurate responses.

• Coordinating and scheduling meetings for the Bureau Chief.

• Performing other duties as assigned.

If you're ready to support a mission‑driven team and take on a role where your organizational skills and professionalism will shine, we invite you to apply and help us shape the future of corrections in Montana.

QUALIFICATIONS

The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:

• High School Diploma

• One year of Office or Clerical work experience

Alternative combinations of education and experience will be considered on a case-by-case basis.

BENEFITS

Your service is rewarded with competitive compensation and generous State of Montana Benefits.

State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

APPLICATION INSTRUCTIONS

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a “Relevant File”. In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

Successful applicants will be subject to:

• Criminal history check

• Child/patient/offender abuse registries

• Reference checks

The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.

NOTICES

Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.