Administrative Assistant III or IV - Waco
Waco, TX, United States2d ago
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Skills
About the role
TXDOT's Waco District is looking for a District Maintenance Administrative Assistant III or IV performing office management duties for the District's Maintenance and Operations office located in Waco, Texas. In this role, you will provide essential administrative and office management support for department staff and have daily interactions with the general public. Work requires basic office management practices, inventory control, and staffing during emergency operations such as winter storm events. If you're looking for a rewarding career that offers work-life balance, excellent benefits, and opportunities for professional growth while working alongside a dedicated team. We encourage you to apply today!
Important: As part of the selection process, candidates will be required to complete a simulation designed to evaluate practical application of concepts relevant to the role.
Position Title/Salary Grade/Range
Administrative Assistant III A17: $42,976.00 - $64,469.00
Administrative Assistant IV A19: $48,244.00 - $76,028.00
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.
TXDOT's Waco District is looking for a District Maintenance Administrative Assistant III or IV performing office management duties for the District's Maintenance and Operations office located in Waco, Texas. In this role, you will provide essential administrative and office management support for department staff and have daily interactions with the general public. Work requires basic office management practices, inventory control, and staffing during emergency operations such as winter storm events. If you're looking for a rewarding career that offers work-life balance, excellent benefits, and opportunities for professional growth while working alongside a dedicated team. We encourage you to apply today!
Important: As part of the selection process, candidates will be required to complete a simulation designed to evaluate practical application of concepts relevant to the role.
Position Title/Salary Grade/Range
Administrative Assistant III A17: $42,976.00 - $64,469.00
Administrative Assistant IV A19: $48,244.00 - $76,028.00
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.
Waco District Headquarters (09DISTHQ)
100 SOUTH LOOP DRIVE
Waco, 76704-2858
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Administrative Assistant III:
Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
Reviews, prepares and negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and presentations and verifies for accuracy and completeness.
Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
Performs other job responsibilities as assigned.
In addition to above for Administrative Assistant IV:
Coordinates front office operations to include responding to telephone calls, email, walk in customers, and routing messages.
Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
Reviews correspondence and reports drafted by others.
Processes receipts and invoices for payment.
Performs other job responsibilities as assigned.
Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Administrative Assistant III:
Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
Reviews, prepares and negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and presentations and verifies for accuracy and completeness.
Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
Performs other job responsibilities as assigned.
In addition to above for Administrative Assistant IV:
Coordinates front office operations to include responding to telephone calls, email, walk in customers, and routing messages.
Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
Reviews correspondence and reports drafted by others.
Processes receipts and invoices for payment.
Performs other job responsibilities as assigned.
Minimum Qualifications:
Education:
High School Grad or Equivalent in general education.
Experience:
Administrative Assistant III: 3 years of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent).
Administrative Assistant IV: * 4 YEARS administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent)
College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Competencies:
Administrative Assistant III or IV:
Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and information technology related systems
Automated record-keeping methods
Desktop publishing procedures and applications
Applicable computer systems and applications
Inventory/stock control procedures Expert skill in
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing and maintaining confidential and sensitive records, files, and reports
Maintaining a safe and effective working relationship with others Other Attributes
Protects sensitive and confidential information
Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
Physical Requirements and Working Conditions:
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Sitting - prolonged periods of time
Standing-prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please read the Standard Conditions of Employment (TxDOT) for all positions.