Administrative Assistant-HFTB

GENERAL FUNCTIONS The employee in this classification shall report to the Director. The responsibilities are clerical in function with the coordination of: oversight of the referral process, maintaining timely and accurate financial records that meet the standards of funding sources and Volunteers of America; general clerical function, maintaining inventory control systems, and processing data collection for reporting and research purposes.

SCOPE OF DUTIES
1.Interact with clients, staff, and outside contacts with respect and courtesy.
2. Maintain client and staff confidentiality in compliance with administrative policies and procedures.
3. Attend and participate in regularly scheduled staff meetings, supervisory conferences, and training sessions.
4. Update and generate the daily census listing all clients assigned in the program.
5. Coordinate referrals into the program.
6. Maintain files of clients.
7. Maintain professional and technical knowledge by attending educational workshops.
8. Ensure proper maintenance and use of office equipment.
9. Responsible for the integrity of program records, fiscal and confidential documents.
10. Generate reports as required as per program guidelines as assigned.
11. Schedule appointments for applicants.
12. Coordinate in home visits and move-ins with designated staff.
13. Other duties as assigned.

ADA Essential Functions:
1. Regularly required to stand, walk, sit, use hands to handle or feel, reach with hands and arms, climb stairs, talk, hear, and smell.
2. Ability to lift 10 lbs.

CREDENTIALS/ABILITIES
The employee in this position must posses High School Diploma or GED and approved certification from an accredited business school or recent 2 years related clerical experience, working knowledge of computer software, specifically Microsoft Office; including Access, Excel, and Word, effective written and verbal communication skills, and valid driver's license preferred.

EEO of "Individuals with Disabilities" and "Veteran Status"/AA I have reviewed this job description with my supervisor. I have been given an opportunity to ask questions about the job description and I understand its contents.