Accounts Receivable Specialist

Accounts Payable Specialist (on-site at Corporate in Pelham, AL) Full-Time

Job Description

Join our fast-paced Accounting team as an Accounts Payable Specialist, where your accuracy and follow-through keep our vendors paid on time and our financial operations running smoothly. This full-time role is a great fit for an experienced AP professional who takes pride in getting the details right, enjoys working with vendors and internal partners, and is always looking for a better way to get the job done. You’ll own the accounts payable process from invoice receipt to payment for our family of companies, and you’ll help with month-end close. If you’re dedicated, goal-oriented, and ready to make an impact, we want to hear from you.

Who We Are

Gabriella White is home to our family of brands - Gabby and Summer Classics. We are growing in all areas of the business and are proud to be family-owned and operated since 1987. Together, we furnish life’s best moments, from the everyday to the exceptional. We are united by our vision as well as our collective spirit, and our culture is shaped by our core values:
Dedication – Enthusiasm – Synergy – Integrity – Goal-Oriented – Nimble, or simply put, DESIGN.
As a premier innovator, manufacturer, and retailer of luxury furniture and accessories, our brands are loved by designers and design-minded consumers for creating timeless outdoor living and transitional, eclectic furniture and accessories for every part of the home. We’re always looking for talented people to join our team and grow together.

What We Offer

• Competitive health, dental, and vision plans
• 401(k) plan with match after 12 months
• Employee Assistance Program to support mental and emotional well-being
• Paid sick, vacation, holidays, and paid parental time
• Generous Employee Product Purchase discount

What You Do

• Receives and reviews invoices for accuracy, completeness, and compliance with company policies, and codes them to the correct general ledger accounts.
• Processes invoices with purchase orders using three-way matching, and gets approval for invoice exceptions without POs.
• Prepares and processes vendor payments, including checks, ACH, and wire transfers (including to foreign suppliers), so they go out accurately and on time.
• Prioritizes invoices by payment terms and cash discount opportunities.
• Maintains vendor accounts and records, including contact information, payment terms, and payment history.
• Responds to vendor questions by phone and email, and resolves discrepancies and payment-status issues.
• Reconciles vendor statements, applies credit memos, and audits for duplicate or incorrect payments.
• Audits and processes credit card bills, and reconciles credit card payments for the Staff Accountant.
• Scans and electronically files supporting documentation according to company policy and accepted accounting practices.
• Assists with month-end close, including reconciling AP transactions and preparing accruals as needed.
• Identifies process improvements that make accounts payable more efficient and reduce costs.

How Success Is Measured

• Invoices posted accurately and on time
• Vendor payments disbursed according to terms, with discounts captured
• Vendor discrepancies and inquiries resolved promptly
• Month-end AP tasks completed by close deadlines

What You Bring

• High school diploma or equivalent required; college degree in Accounting, Finance, or Business Administration preferred.
• 3+ years of accounting or finance experience, preferably in accounts payable, or an equivalent combination of education and experience.
• Knowledge of accounting standards and practices.
• Excellent written, verbal, and interpersonal communication skills.
• Highly organized, detail- and goal-oriented, and able to meet deadlines.
• Strong critical thinking, data analysis, and problem-solving skills.
• Intermediate skills in Microsoft Office, including Outlook, Excel, and Word; ERP system experience preferred.
• Comfortable using standard office equipment, including computers, phones, printers, copiers, and scanners.
• Ability to work core hours Monday through Friday, 8:00 a.m. to 5:00 p.m., with some overtime expected.