Accounts Payable Clerk – Full-Time

What you will do

• Enter and process purchase order (PO) invoices in the accounting system.

• Enter and process non-PO invoices in accordance with company procedures.

• Match vendor invoices to purchase orders and receiving documentation.

• Review invoices for accuracy, approvals, pricing, quantities, taxes, and supporting documentation.

• Identify and follow up on discrepancies between purchase orders, receipts, and vendor invoices.

• Notify Purchasing or appropriate departments of required PO corrections.

• Resolve receipt and invoice matching issues.

• Process prepayments and ensure they are properly applied to vendor invoices.

• Maintain accurate vendor records and account balances.

• Prepare and maintain packing list documentation.

• Assist with other Finance functions, including Accounts Receivable (AR), as required.
Vendor Accounts & Credits

• Follow up with vendors regarding outstanding credits and ensure credits are properly received and applied.

• Process vendor credit applications.

• Investigate and resolve vendor account discrepancies.

• Respond to vendor inquiries regarding invoices, account balances, and payments.

• Maintain professional relationships with vendors and internal departments.

• Process and enter Visa/corporate credit card transactions.
• Review transactions for appropriate supporting documentation and coding.

• Follow up on missing receipts or documentation.
Payment Processing

• Enter payments into the accounting system.

• Review outstanding invoices and assist with prioritizing payments based on due dates and business requirements.

• Prepare bank payment files for processing.

• Create and maintain bank payment records.

• Prepare and distribute vendor remittances.

• Print and mail cheques as required.

• Process payments through vendor payment portals.

• Prepare deposits and deliver them to the bank as required, ensuring deposit receipts are retained and transactions are properly recorded

• Work closely with Purchasing, Receiving, Operations, and Finance to resolve PO, receiving, and invoice discrepancies.

• Understand the relationship between purchase orders, receiving transactions, inventory/material purchases, and vendor invoices.

• Assist with resolving invoice issues related to materials, components, subcontractors, and other manufacturing-related purchases.

• Ensure AP transactions are accurately recorded in the appropriate accounts and periods.

• Assist with month-end AP activities, including invoice cut-off and outstanding receipt/invoice review.

What you'll need to get the job done

• Understanding of purchase orders, receiving, three-way matching, vendor invoices, credits, and payment processing.

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to prioritize multiple tasks and meet payment deadlines.

• Strong communication and problem-solving skills.

• Proficiency with Microsoft Office, particularly Excel.

• Ability to work independently and as part of a Finance team.

• Ability to maintain confidentiality when handling financial information.

• Previous accounts payable experience required.

• ERP experience required; Business Central experience preferred.

What will make us REALLY love you

• 2+ years of accounts payable or accounting experience preferred.

• Experience working in a manufacturing or project-based environment is an asset.

• Experience using Microsoft Dynamics 365 Business Central is strongly preferred.

• Experience with Infor Visual is considered an asset.

• Post-secondary education in Accounting, Finance, Business Administration, or a related field is an asset.

• Manufacturing industry experience is an asset.