Job Summary: | This is a full-time, entry-level position that provides accounting, finance, and business operations support within Facilities Management & Planning at the University of Colorado Denver | Anschutz. Areas supported include the bookstore, postal unit, Denver campus parking, events management, grants, sustainability, fleet management, gift cards, and the DicksonOne freezer monitoring program. The position will be responsible for coordinating space and capital asset inventories. Responsibility for additional areas/tasks may be included as necessary. Key Responsibilities: Serve as the primary financial liaison, including support of all internal Facilities staff as well as support for external CU customers, and responsible for educating and informing the support groups on the University and department commonly used fiscal policies and procedures. Execute a monthly report for the Event Management System (EMS) and prepare a journal entry to bill appropriate areas, including Setup, Parking, Police, and CU Medicine. Also, track unpaid EMS invoices and collect payments diligently. Generate an AR aging report quarterly and prepare write-off reports for the Director of Finance & Administration. Process Dry Ice invoices, upload monthly billing, and reconcile monthly and annual reports provided by EMS to the General Ledger. Denver Parking accounting duties include but are not limited to processing monthly payroll deductions for Denver parking for new/outgoing employees and any other changes, interacting with Downtown Parking and the Assistant Director of Parking and Transportation for troubleshooting deduction and payroll issues, billing, booking, adjusting and reconciling AR for various parking activities, booking and adjusting bad debt for citations transferred to collections, creating journal entries for parking permits and other transactions, and processing checks from customers. Preparing Unrelated Business Income Tax (UBIT) annual report for Denver Parking and assisting with annual cost study. Support Sustainability groups with financial needs including creating purchase orders, processing invoices, grant accounting, and other related financial duties. Responsible for coordinating Facilities Space and Asset Inventory, including supporting all groups with Equipment tagging, tracking, disposing, and other related processes. Responsible for coordinating the Facilities Gift Card Program, including helping with the annual program approval process, bi-annual Recognition Reporting to the Employee Services, and gift card reconciliation. Also, in charge of working closely with the internal team to support the gift card logging and tracking process and the external team, including the Controller’s Office, for any reporting and compliance responsibilities. Creating Purchase Orders, reviewing and submitting assigned shopping carts for the support groups by properly applying the Facilities Purchasing approval procedure and using the proper procurement method based on the Procurement threshold and the nature of the goods and services being purchased. Reviewing, confirming, and processing invoices. Close-out and release all encumbrances at the fiscal year-end and create new blanket purchase orders (BPOs) for the new FY. This includes monitoring BPO balances and sending quarterly updates to staff. Process safety boots and glasses reimbursement for the applicable groups. This includes tracking reimbursements to determine if employees are eligible for reimbursement based on department frequency protocol. Assist with the fiscal year-end process, handling various AR, write-offs, and adjusting entries. Other tasks assigned by management include assisting with the Service Center Cost Study, annual auxiliary budget process, asset and space inventory coordination, and PCI Compliance. Other tasks assigned by management.
|
Why Join Us: | The University of Colorado Denver | Anschutz is a diverse teaching and learning community that creates, discovers, and applies knowledge to improve the health and well-being of Colorado and the world. The Mission of the Facilities Management & Planning team is to create a safe, efficient, and exemplary environment, offering the best solutions to our customers’ needs. Facilities Management & Planning is a team of highly skilled and dedicated employees supporting multiple campuses with seamless service. We are recognized as leaders in sustainability, technology, and showpiece facilities. The Finance & Accounting Team integrates with these missions by providing professional, customer-centered support. Our department values collaboration and promotes a work/life balance with a mix of remote, hybrid, and in-person opportunities. Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 15/year Tuition Benefit: Employees have access to this benefit on all CU campuses ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage. |
Qualifications: | Minimum Qualifications: A bachelor’s degree from an accredited institution in business administration, business, finance, accounting, or a related field.
Applicants must meet minimum qualifications at the time of hire. Preferred Qualifications: At least one (1) year of professional accounting experience Experience utilizing Microsoft Excel to develop, revise, and maintain spreadsheets and databases for reporting and tracking purposes for all core activities. Experience with University of Colorado Denver | Anschutz reporting, finance, procurement, invoicing, and billing systems.
Conditions of Employment: Knowledge, Skills and Abilities: Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. Outstanding customer service skills. Detail oriented.
|
How to Apply: | For full consideration, please submit the following document(s): A letter of interest describing relevant educational and job experiences as they relate to listed job qualifications and interest in the position Curriculum vitae / Resume Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: Miduk (Mia) Song, miduk.song@cuanschutz.edu |
Anticipated Pay Range: | The starting salary range (or hiring range) for this position has been established as $47,553 - $60,000. The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. |