TPC Operations Coordinator

The TPC Operations Coordinator is responsible for supporting the operational and administrative functions of the TPC team, with a primary focus on company qualifications, contractor prequalification's, bid documentation, and proposal development. This position serves as a key resource for researching, compiling, organizing, and maintaining company information while coordinating with internal departments to ensure bid submissions and supporting documentation are accurate, complete, and professionally presented.


Key Responsibilities:
- Research, collect, and compile company information, including general corporate data, employee resumes, project references, and company qualifications.
- Maintain and regularly update company information, personnel resumes, project experience, and supporting documentation.
- Manage, prepare, and maintain General Contractor prequalification applications and submissions.
- Maintain company profiles, required documentation, and registration information on electronic procurement platforms and online bid portals.
- Provide administrative and document-development support to the Bid and Design teams during the preparation of bid proposals and qualification packages.
- Create, format, and organize professional bid documents, proposals, and supporting materials.
- Coordinate with internal departments to obtain updated information, verify content, and ensure bid documents remain accurate and current.
- Ensure consistency, accuracy, and professional presentation of all company qualifications and proposal materials.


Required Skills & Qualifications:
- Proficiency in Microsoft Dynamics 365 (D365), SharePoint, and Microsoft Office applications, including Word, Excel, Teams, and Outlook.
- Experience with Adobe Acrobat or Foxit PDF software.
- Working knowledge of Adobe Creative Suite for document design, formatting, and presentation development.
- Strong organizational, research, communication, and document-management skills.
- Exceptional attention to detail and the ability to manage multiple projects, deadlines, and priorities.
- Ability to collaborate effectively with multiple departments while working independently in a deadline-driven environment.