TEMPORARY Administrative Assistant (Coppell, TX) - Austin Bridge & Road

Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. With more than 8,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Bridge & Road is seeking a Temporary Administrative Assistant for a short term assignment for about six to eight weeks at our corporate headquarters in Coppell, Texas.

The Administrative Assistant provides high-level support to various executive leaders. This role assists senior management departments with calendar coordination, general requests, and maintaining the general office.

Responsibilities:

Executive Support

• Provide high-level administrative support to Senior Management, including the President and SVP
• Support the with logistics and preparation for high-level meetings, including compiling materials, coordinating venues, assisting with technology, and adjusting schedule as needed
• Manage calendars, schedule meetings, and coordinate travel arrangements and itineraries
• Prepare and review meeting materials, presentations, and executive communications
• Briefings with senior management on documents or presentation materials required for the day’s activities utilizing PowerPoint, Word, Excell and necessary applications
• Organize, develop and distribute agendas and follow up action items for specific meetings as identified
• Track outstanding requests and approvals, ensuring timely follow-up on projects
• Handle sensitive and confidential information with discretion

Office & Operations

• Liaise with Operations, HR, Legal, and IT to support planning, initiatives, and communication
• Organize and distribute agendas and follow-up items for meetings
• Maintain shared folders and manage document filing, distribution, and security
• Manage office supplies and purchases as needed
• Oversee the breakroom and copy/mail room, including all copiers in the department suite
• Ensure maintenance and organization of the department suite

Event Management

• Serve as the first point of contact for internal and external stakeholders, managing access to executive staff
• Schedule and coordinate meetings, luncheons, and special events, including logistics and catering
• Serve as a contact/resource to provide information pertaining to various special events, company-wide events, and employee-owner related functions
• Ensure the conference rooms are prepared for executive meetings, including cleanliness, stocked refreshments, and active Teams setup

General Support

• Provide backup support for the company switchboard
• Assist other departments on an as-needed basis
• Pick up and distribute mail and internal correspondence for the department
• Perform other duties as assigned

Qualifications:

• Minimum of five years of executive-level administrative support experience, preferably supporting senior leadership
• Strong background in document control, spreadsheet creation, data visualization, desktop publishing, and presentation development
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional written and verbal communication skills, including grammar, spelling, and phone etiquette
• Highly organized, efficient, and resourceful with strong attention to detail
• Demonstrates professionalism, initiative, dependability, and a positive, energetic attitude

Requirements:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred
• Proven experience in administrative support, including scheduling, document management, and general office operations.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong typing and data entry skills
• Excellent verbal and written communication, including drafting, proofreading, and editing professional correspondence
• Highly organized with the ability to manage multiple tasks, prioritize workload, and meet deadlines
• Dependable, punctual, and takes initiative, with a professional and customer service-oriented demeanor
• This position reports 100% onsite to the corporate office located in Coppell
• Flexible schedule to accommodate early or late start/end times
• Ability to work overtime as needed
• Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position.

Austin Bridge & Road is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

About Austin Bridge and Road

A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities.

To learn more about us, visit https://www.austin-ind.com/what-we-do/bridge-road.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

#LI-ABR