Receptionist - Hourly

I. GENERAL SUMMARY OF POSITION PURPOSE:

The Receptionist serves as the first point of contact for Saint Mark Parish — offering exceptional hospitality and service to every visitor and caller. This is a fast-paced, high-profile role that requires excellent communication, strong organizational skills, and a solid foundation in the Catholic faith. You will: Manage front desk operations, answer and route calls, coordinate office supplies and volunteers, support the Mass Intentions schedule, and assist parish staff with a wide

range of administrative needs. This position serves a critical role in being the face of the parish office to the visitors and parishioners. The role serves as front desk receptionist and administrative assistant, supporting the Director of Operations. This role will be responsible for manning the front desk Monday – Friday, opening and closing the church, scheduling and booking appointments for the Director of Operations, assistant with project managing, posting stewardship, supporting sacramental recordkeeping and general office functionalities and support.

II. ESSENTIAL POSITION DUTIES:

A. Oversees Front Desk Reception: Answers telephone and greeting visitors and

assisting them or referring them as appropriate

B. Open and Close Church daily

C. Maintains the Parish Database System making changes, additions and deletions as

needed.

D. Maintains filing systems for the office in collaboration with Office Manager.

E. Supports Faith Formation activities by researching sacrament history, responding to

inquiries, preparing certificates and file maintenance

F. Maintains an inventory of office supplies and reorders as needed.

G. Works with pastoral assistant for Stewardship to support parish registrations

H. Prepares letters, forms, and brochures and other correspondence for the office.

I. Prepares and processes regular mail and bulk mailings. Collects Mail and delivers

outgoing mail to post office

J. Manages and maintains campus calendar, serves as point of contact for event rentals

K. Support event rentals and coordination of facilities

L. Refers those in need to social agencies when appropriate.

M. Makes and collates photocopies. Prints Bulletins on Friday and delivers to Church

N. Assists with Scheduling sacramental emergencies and anointings

O. Proofreads weekly bulletin and announcements; prepares weekend mass prints

P. Post Stewardship postings in Parishstaq database

Q. Assists with sacramental forms, proof of sacraments and sacramental recordkeeping

R. Supports Director of Operations administratively

S. Assists with Parish events on occasional weekends such as listening session logistics,

parish picnics, and Lenten dinners

T. Performs other duties as assigned.

Qualifications

• Ability to work in fast paced environment
• Ability to manage tasks and keep projets on track
• Displays excellent communication skills
• Posseses strong organizational skills
• Practicing Roman Catholic in good standing with the 5 precepts of the Church

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.