PreAward Coordinator Open rank (intermediate-Senior)

Job Summary:

The Administrative Research Core (ARC) PreAward Coordinator is a full-time position within the Department of Obstetrics and Gynecology at the University of Colorado School of Medicine. This role is responsible for assisting the Ob-Gyn faculty with planning, organizing, and managing operational activities related to preaward services, including proposal submissions and the Office of Grants and Contracts (OGC) routing process. This position will specialize in providing administrative and technical guidance and support for faculty, fellows, and staff seeking outside funding for research, public service, and special sponsored institutional projects ensuring departmental compliance with diverse federal, state, and university regulations, policies, and procedures governing Ob-Gyn basic and clinical research efforts. Duties listed will phase in as this position is trained, receiving support from the Research Services Program Manager. This position will play a pivotal role in the execution and success of our research operations.

Key Responsibilities:

Proposal Administration: 60%

• Guides and facilitates faculty and staff in the development of pre-award grant functions, including ensuring all applications follow the sponsor guidelines, the University guidelines and timelines, and adhere to all grant application regulations and requirements.

• Advises on relevant program announcements and tailors searches for research teams’ areas of interest.

Budget Development: 10%

• Formulates detailed budget and provides financial support and guidance to faculty for each grant application and after-the-fact routings.

• Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.

Sponsor Requested Submissions and Reporting: 5%

• Coordinates all necessary information for Just-In-Time requests from the Office of Grants and Contracts and submits material within the required time frame.

• Communicates with sponsors, investigators, and study teams for budget negotiations and assists with contract reviews to full execution.

Clinical Trial Startup: 5%

• Develops and manages clinical trial startup in coordination with the Regulatory and Finance Coordinator including protocol-specific budgets based on a calendar of events and UCHealth and CU Medicine pricing.

• Assists with negotiation with industry contracts to ensure all study activities are covered as written in the protocol.

Research Compliance and Other Duties: 10%

• Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.

• Assists with the development and presentation of educational content to department research faculty, staff, and research services professionals at quarterly research meetings, faculty meetings, and other relevant meetings as necessary.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Obstetrics and Gynecology at the University of Colorado is a world-class research enterprise, ranked 25th in the nation by the Blue Ridge Institute for federal funding. The Department currently has over 130 active clinical an impressive research portfolio of $25M in existing federal and foundation grants and contracts through the lifetime of the projects, increasing in budget annually by $12M. Departmental faculty provide a full-spectrum of clinical care for women of all ages, participate in research, and provide education to students and residents.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Level

• A bachelor’s degree with an emphasis in Accounting, Finance, Business, Health Care Management, or a closely related field.

• One (1) year of experience with research grants and/or contract administration at an academic or clinical institution.

Senior Level

• A bachelor’s degree with an emphasis in Accounting, Finance, Business, Health Care Management, or a closely related field.

• Two (2) years of experience with research grants and/or contract administration at an academic institution.

• Experience using integrated accounting, purchasing, and payroll systems.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Two or more years previous research administration of grant and/or contracts.

• Experience with NIH grant submissions.

• Experience with Oncore, InfoEd, CU Data, Marketplace, etc.

• Experience communicating with Industry Sponsors.

• Experience with clinical research budgeting.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.