Job Summary: | This position serves a key role in the fiscal management and oversight of grant and clinical trial post-award activities within the Department of Surgery (DOS). The position applies professional knowledge of research administration, financial management, and sponsored project compliance to support the financial administration of grants and clinical trials. Responsibilities include preparing and analyzing financial reports, monitoring project expenditures, reconciling accounts, and providing guidance to Principal Investigators (PIs) and designated research personnel regarding post-award financial activities. Key Responsibilities: Financial Reporting (33%): Develop and maintain reporting tools to forecast funding and spending per PI, lab or other cohort. Deliver monthly financial reporting and projections to PIs. Host regular meetings with PIs to advise spending trends and strategic planning Confirm accuracy of budgets against award documents. Confirm accuracy of collected revenues against invoices. Provide expense documentation as required by award to OGC. Maintain reconciliation processes and communicate findings to the PIs/ Run payroll reports to confirm funding and distribution; investigate and resolve errors by working with Payroll and Benefits.
Financial Transactions (33%): Prepare and submit payroll expense transfers (PET), payroll expense transfers benefits only (PETb), and personnel funding entries (FE) as needed. Review clinical trial coordinator time reporting with Clinical Research Manager, and make funding updates accordingly. Prepare and submit journal entries to distribute funds and to transfer expenditures. Prepare and submit purchase orders for external institutions serving as subrecipients to CU. Review and submit subrecipient invoices. Assist faculty with electronic Personal Effort Report (ePERS) certification for time-reporting spent on research grants and clinical trials.
Award Management (34%): Extract data using InfoED to collect and store proposal and award documentation. Prepare Other Support documentation (AKA Current and Pending Support) for project personnel, build budget revisions, and create budget justifications as needed. Request PreAward speedtypes for incoming awards. Review award documents with the PI, making note of any special restrictions. Develop and maintain a comprehensive calendar that includes all award start, end and renewal dates, as well as progress report and final report submission deadlines. Interface with OnCore to track patient visits, medical procedures, and other recurring administrative fees for invoicing purposes. Prepare and submit requests for award no-cost extensions, revised budgets, key personnel changes, change of scope, and financial reporting directly to sponsors or through OGC. Prepare and submit financial invoices to industry sponsored clinical trials per terms of individual contracts and track clinical trial payments. Process close-out paperwork for grants and clinical trials.
Principal Professional: In addition to the duties above… Serve as a research administration subject matter expert for the DOS. Manage multiple large and small federal and non-federal grants, contracts and clinical trials using Uniform Guidance CFR 200.
This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority. |
Why Join Us: | Welcome to the Department of Surgery. Our mission is to make a positive contribution to each person’s life. Through care, curing, compassion, and hope, we strive to improve the lives of our patients, their families, those we work with, our community, and the world. Our department consists of surgeons and researchers who are known for their work nationally and internationally. Alongside these individuals works a support system of administrative personnel who are unmatched in their efforts as we all dare to be exceptional. Through our collective work, we are innovating surgical care, finding cures through discovery, and educating the world’s future surgical leaders. Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 15/year Tuition Benefit: Employees have access to this benefit on all CU campuses ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage. |
Qualifications: | Minimum Qualifications: Intermediate: Bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis. One (1) year professional level experience in sponsored project administration or related finance administration
Senior: Bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
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