Payroll Specialist

We are seeking an organized, analytical, and detail-oriented Payroll Specialist to join our remote team. In this role, you will be responsible for coordinating and processing payroll activities, reviewing employee time and attendance records, maintaining payroll documentation, and ensuring employees receive accurate and timely compensation.

You will work closely with human resources, accounting, finance personnel, and employees to verify payroll information, address compensation-related inquiries, and maintain accurate payroll records. The ideal candidate should have strong numerical, organizational, communication, and problem-solving skills, along with a high level of discretion when handling confidential employee and financial information.

What You'll Do

• Process and coordinate regular payroll activities in accordance with established company schedules, policies, and procedures.
• Review and verify employee timesheets, attendance records, overtime hours, paid time off, and other payroll-related information.
• Calculate employee wages, salaries, overtime payments, bonuses, commissions, and applicable deductions.
• Maintain accurate employee payroll records, including compensation details, tax withholding information, direct deposit instructions, and benefits-related deductions.
• Review payroll information for errors, inconsistencies, missing details, or discrepancies and coordinate necessary corrections.
• Assist with processing new employee payroll information, employee status changes, salary adjustments, and employment separations.
• Support the administration of payroll taxes, statutory deductions, garnishments, and other applicable withholdings.
• Coordinate with human resources and accounting departments to verify employee information and resolve payroll-related discrepancies.
• Respond to employee inquiries regarding pay statements, payroll schedules, deductions, direct deposits, and compensation records.
• Prepare and maintain payroll reports, summaries, reconciliations, and supporting financial documentation.
• Assist with reviewing payroll records to ensure accuracy and compliance with applicable federal, state, and local requirements.
• Maintain organized and confidential payroll files, employee records, and supporting documentation.
• Monitor payroll processing deadlines and ensure assigned tasks are completed accurately and on schedule.
• Assist with payroll audits, internal reviews, and documentation requests as needed.
• Identify opportunities to improve payroll procedures, recordkeeping practices, and processing efficiency.
• Ensure sensitive employee and financial information is handled securely and shared only with authorized individuals.

Requirements

What We're Looking For

• Strong organizational, numerical, analytical, and problem-solving skills.
• Excellent written and verbal communication abilities.
• High attention to detail when reviewing payroll calculations, employee records, and financial information.
• Understanding of payroll processing, wage calculations, deductions, and timekeeping procedures.
• Familiarity with employee compensation, tax withholding, benefits deductions, and payroll documentation.
• Ability to review timesheets, identify discrepancies, and resolve payroll-related issues.
• Understanding of confidentiality requirements when handling employee and financial records.
• Ability to manage multiple payroll responsibilities and meet strict processing deadlines.
• Proficiency in spreadsheets, databases, and payroll administration software.
• Ability to work independently while collaborating effectively with a remote team.
• Previous experience in payroll administration, accounting, bookkeeping, human resources, or a related field is helpful but not essential.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Training & Development
• Work From Home