Office & Communications Coordinator (f/m/d)
Key details
- Location
- Hamburg, Germany
- Work style
- Onsite
- Job type
- Full-time
- Function
- Marketing & Communications
- Focus area
- other
- Posted
- 4w ago
Skills
content creationevent coordinationmicrosoft 365social mediastakeholder managementsupplier management
About the role
Introduction
Are you an organized, hands-on professional who enjoys creating structure, keeping things running smoothly, and supporting people across the business?
We are looking for a Office & Communications Coordinator (f/m/d) to take ownership of the day-to-day operation of our Hamburg office. In this varied role, you will combine office management, business administration, internal communications, event coordination, and general business support. You will play a key role in creating a professional, welcoming, and efficient workplace while supporting colleagues, suppliers, and leadership teams across the organization. The position can also be offered on a part-time basis.
We are looking for a Office & Communications Coordinator (f/m/d) to take ownership of the day-to-day operation of our Hamburg office. In this varied role, you will combine office management, business administration, internal communications, event coordination, and general business support. You will play a key role in creating a professional, welcoming, and efficient workplace while supporting colleagues, suppliers, and leadership teams across the organization. The position can also be offered on a part-time basis.
Your tasks
- Manage the day-to-day operations of our Hamburg office and act as the main contact for office-related matters
- Coordinate office supplies, facilities, service providers, maintenance, and workplace improvements
- Support purchasing activities, supplier management, invoice tracking, and administrative processes
- Assist with budget tracking and maintain records of suppliers, contracts, and orders
- Coordinate internal communications and support content creation for our LinkedIn page
- Organize meetings, visitors, office activities, and employee events
- Provide administrative and organizational support to the EVP as required
- Support cross-functional projects and ensure tasks are completed accurately and on time
Your profile
- Experience in Office Management, Business Support, Administration, Operations Coordination, or a similar role
- Strong organizational skills with attention to detail and a proactive mindset
- Comfortable working with suppliers, purchasing processes, invoices, and budgets
- Excellent communication and stakeholder management skills
- Able to manage multiple priorities and work independently
- Experience with internal communications and social media is an advantage
- Very good English and German language skills
- Proficient in Microsoft 365 and common collaboration tools
- Positive, service-oriented, and hands-on approach
We offer you:
- An international, collaborative, and supportive working environment
- A varied role with plenty of room for initiative, ownership, and personal growth.
- The opportunity to contribute across different areas of the business and develop our Hamburg office environment
- Generous employee benefits including a company pension scheme, holiday pay, accident insurance that also covers your private life and 30 days’ holiday per year
- Attractive employee discounts via Corporate Benefits and subsidized meal vouchers (Sodexo/Pluxee)
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