Maintenance Project Supervisor

The Maintenance Project Supervisor is responsible for coordinating and overseeing maintenance-related projects, inventory management, purchasing, and administrative functions to support Phoenix Maintenance operations. This position ensures maintenance projects are organized, resources are available, budgets are monitored, and work is coordinated to meet operational requirements and established timelines.
The Maintenance Project Supervisor works closely with maintenance and operations leadership to identify priorities, coordinate project activities, monitor costs, and maintain effective inventory and purchasing processes. This position does not have direct personnel supervisory responsibilities but may provide coordination, guidance, and operational support to maintenance personnel as needed.
Key Responsibilities

Coordinate and oversee maintenance projects, equipment upgrades, facility improvements, and other maintenance-related initiatives.
Develop project plans, establish timelines, coordinate resources, and monitor progress to ensure projects are completed within established budgets and schedules.
Work closely with maintenance and operations leadership to identify project priorities and align resources with operational needs.
Monitor project expenses, track budgets, identify cost variances, and provide updates to management.
Oversee maintenance inventory management, including monitoring stock levels, tracking usage, coordinating replenishment, and ensuring appropriate parts and materials are available.
Coordinate purchasing activities, including obtaining quotes, preparing purchase requests, working with vendors, and tracking orders and deliveries.
Identify opportunities to improve inventory processes, reduce unnecessary costs, and increase purchasing efficiency.
Maintain accurate inventory records, project documentation, work orders, and other maintenance-related records.
Coordinate equipment, parts, materials, and external resources required to support maintenance activities and projects.
Communicate project status, inventory needs, purchasing concerns, and potential delays to maintenance and operations leadership.
Provide administrative and operational support to maintenance leadership, including budget tracking, reporting, planning, and coordination of maintenance activities.
Assist with coordinating maintenance personnel and resources to support project execution and operational priorities, as needed.
Work collaboratively with maintenance personnel to identify equipment needs, parts requirements, and opportunities to improve maintenance processes.
Support the development and implementation of maintenance procedures, processes, and operational improvements.
Perform other duties and responsibilities as assigned.


Minimum Qualifications

High school diploma or equivalent required; technical training or additional education in a related field preferred.
10+ years of experience in maintenance operations, project coordination, inventory management, purchasing, or a related field, preferably within heavy equipment, drilling, mining, construction, or a similar industry.
Demonstrated experience coordinating projects, managing inventory, overseeing purchasing activities, and tracking budgets and expenses.
Working knowledge of maintenance operations, equipment, parts, and materials.
Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines.
Strong analytical and problem-solving skills, including the ability to monitor costs, identify discrepancies, and recommend process improvements.
Effective communication and interpersonal skills, with the ability to work collaboratively across maintenance, operations, and other departments.
Proficiency with Microsoft Office and experience working with inventory, purchasing, or maintenance management systems.
Ability to work independently, exercise sound judgment, and follow projects and assignments through completion.
An equivalent combination of education, training, and relevant work experience may be considered.