Human resources Intern

Job Description

The HR Assistant Intern provides administrative and operational support to the Human Resources department, ensuring the effective delivery of HR services across AMREF West Africa. The role assists with recruitment, onboarding, employee records management, payroll support, and general HR queries. The HR Assistant Intern contributes to adherence to HR policies and procedures, contributing to a positive and productive work environment.

Recruitment and Onboarding

• Assist in the preparation and posting of job adverts.
• Screening resumes and application forms.
• Coordinate interview schedules and communicate with candidates.
• Support the onboarding process for new employees, including induction and documentation.
• Organizing or conducting reference checks.
• Preparing regular reports on ongoing recruitment activities.
• Preparation of integration documents.

Employee Records Management

• Maintain accurate and up-to-date employee records, both electronic and physical.
• Ensure confidentiality and security of HR data and personnel files.
• Update HR databases with new hire information, terminations, and changes.

Payroll and Benefits Administration

• Support the processing of payroll and employee benefits.
• Respond to employee queries regarding payroll and benefits.
• Participate in the monitoring of social security and tax contributions: prepare and update the information required for filings, verify employee data, and help track deadlines.
• Participate in the administration of employee health insurance: assist in tracking enrollments and files, submit requests to the health insurer, and monitor their processing.

HR Policy and Compliance

• Assist in the communication of HR policies and procedures.
• Ensure compliance with labour laws and AMREF’s HR standards.

Employee Relations and Support

• Respond to routine HR-related queries from staff and provide guidance.
• Assist in organising staff welfare activities and events.

Training and Development

• Coordinate logistics for training sessions, workshops, and staff development programmes.
• Maintain training records and assist in evaluating training effectiveness.

General HR Administration

• Prepare HR correspondence, reports, and documentation as required.
• Support the HR team with day-to-day administrative tasks.
• Participate in HR projects and initiatives as assigned.

Qualifications

• Bachelor’s Degree in HRM / Social Sciences or other related field.

Experience

• Minimum of 2 years’ experience working in a similar role.
• Experience working in an International NGO will be an added advantage.
• Experience working in a busy HR office environment is required.

Knowledge, Skills and Competencies

• Knowledge of basic HR principles.
• knowledge of labor legislation.
• Ability to maintain high levels of confidentiality.
• Effective communication and interpersonal skills and ability to work effectively with others.
• Able to work accurately with attention to detail.
• Effective use of ERP & Dynamics 365 Business Central
• Ability to maintain accurate records and documentation
• Ability to ensure service quality and professionalism
• Teamwork and collaboration
• Uphold safety, ethics and organizational values

Additional Information

• Languages: Fluent in French and English (written and spoken).

Amref Health Africa does not charge applicants any fees at any stage of the recruitment and selection process and has not appointed any agent to facilitate recruitment on its behalf. While vacancies may occasionally be advertised on external job boards, all legitimate opportunities are published on our official website and social media channels. Please note that official Amref communications will come from an @amref.org email address. If you are asked to make a payment in connection with an Amref recruitment process, please treat the request as fraudulent.

Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Company Description

Amref Health Africa was founded in 1957 and has since grown to become the largest African-based international health development organization; currently implementing more than 180 programs, reaching more than 40 million people across 35 African countries; and a staff complement of over 2,000. Headquartered in Nairobi, Kenya, Amref Health Africa has offices in ten countries in Africa – Burkina Faso, Ethiopia, Guinea (Conakry), Kenya, Malawi, Senegal, South Sudan, Tanzania, Uganda and Zambia. An additional eleven advocacy and fundraising offices are located in Europe and North America.

Amref Health Africa is driven by its vision of ‘Lasting health change in Africa’ and its mission ‘To catalyze and drive community-led and people-centered health systems while addressing social determinants of health’. We believe that the power to transform Africa's health lies within its communities, and therefore strive to ensure that health systems are not only functional but that communities are empowered to hold these systems accountable for the delivery of quality and affordable health care.