Grants and Center Administrator

Job Summary:

The Department of Medicine, Division of Pulmonary, Critical Care, and Sleep Medicine (PACCM) seeks a Grants and Center Administrator to join its team at the Anschutz Medical Campus in Aurora, Colorado. This position is responsible for overseeing both pre- and post-award research administration for divisional faculty while providing comprehensive administrative support for the Lung Fibrosis Center.

The Grants and Center Administrator will provide end-to-end administrative and financial management of sponsored research activities, supporting the full grant lifecycle from proposal development and submission through award management, compliance, financial oversight, and closeout.

In addition, this role will serve as a key operational partner to Center PACCM leadership, providing high-level administrative, financial, human resources, and research administration support. The position plays a critical role in ensuring the effective management of personnel, programs, resources, and sponsored research activities, contributing to the overall success and strategic goals of the Center.

Key Responsibilities:

• Supporting full grant lifecycle from proposal development through award management, compliance, financial oversight, and closeout.

• Work with PIs and Office of Grants and Contracts as required for grants administration.

• Collaborate with the Division’s grants team on project administration, including transition of projects from pre-award to post-award and backing up team members as needed.

• Serve as primary administrative and operational parter to Center leadership, managing day-to-day operations and supporting the Center’s strategic, research and academic priorities.

• Work with Division’s HR Program Manager to manage human resources and personnel administration processes for the Center.

• Work with Division Administrator to administer Center finances, including budget monitoring, personnel funding allocations, salary distributions, funding changes and salary transfer transactions.

• Develop and implement administrative, financial, and operational processes that improve efficiency, support organizational growth, and ensure compliance with institution and sponsor requirements.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

About the Division of Pulmonary, Allergy, and Critical Care Medicine

Thank you for your interest in the Division of Pulmonary, Allergy, and Critical Care Medicine at the University of Colorado! Our over 150 faculty are located across four sites: the University of Colorado Anschutz Medical Campus, National Jewish Health, Denver Health, and the VA Eastern Colorado Health Care System.

We are very proud of our long and illustrious history. Many seminal discoveries in pulmonary, allergy, critical care medicine occurred here in Denver, including advances in tuberculosis, interstitial lung disease, airway disease, cancer, and critical care. Many of our former trainees have taken leadership roles in academic medicine, including Division and Department Chairs, Deans, and American Thoracic Society Presidents.

We continue to enhance all aspects of our division and training program, and as a result, we have seen tremendous and sustained growth. The clinical practice sites have built new hospitals, and there are multiple new research buildings across the campuses. We have been fortunate to recruit tremendous new faculty members while retaining many of our former trainees.

About the University of Colorado Anschutz Medical Campus

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $700 million in research grants. For more information, visit www.cuanschutz.edu.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

  • Vacation Days: 22/year (maximum accrual 352 hours)

  • Sick Days: 15/year (unlimited maximum accrual)

  • Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, research, communications, marketing, business administration, business, or other closely related field.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

• Three (3) years of professional experience with pre-award and post-award grant administration, including proposal development, award management, and sponsor reporting.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience supporting an academic, healthcare, research, or higher education environment.

• Experience managing budgets, financial reporting, payroll funding, and salary distributions across multiple funding sources.

• Experience coordinating human resources activities, including recruitment, onboarding, personnel actions, and workforce planning.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Demonstrated ability to develop and improve administrative, financial, and operational processes in a complex organization.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Carissa Smith, carissa.smith@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by November 9th, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $67,864 – $90,937.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

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