Grant and Contract Compliance Fiscal Specialist

Overview

The Grant and Contract Compliance Fiscal Specialist supports certain Community Support Services (CSS) grant-funded programs by conducting internal fiscal compliance reviews. This position verifies the accuracy and completeness of expenditures, invoices, and supporting documentation, and resolves discrepancies. Through sample-based second-level reviews, this position identifies trends, root causes, and training needs, and provides training and technical assistance to program staff and partners to strengthen documentation quality.

For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)

Responsibilities

• Audits grant-funded program expenditures, invoices, subcontractor billing, and other supporting financial documentation for accuracy and completeness, confirming alignment with approved budgets and program requirements.
• Conduct sample-based, second-level audits of program expenses and subcontractor submittals, reviewing invoices, service reports, and supporting documentation to verify adherence to subcontract terms and program requirements.
• Reviews supporting documentation for completeness, required approvals, and appropriate use within funder and grant guidelines.
• Verifies service data and participant records against source documentation and resolves inconsistencies before information is used for reporting.
• Elevates discrepancies, missing documentation, and other concerns to program leadership in a timely manner; tracks each item through resolution, maintaining organized review files that document findings, follow-up, and outcomes for auditing purposes within Grant Accounting standards.
• Compiles and analyzes review findings to identify trends, root causes, and training needs; presents findings, examines process gaps, and recommends improvements to internal quality review tools and procedures at monthly review meetings.
• Partners with the CSS team to review audit findings and align review schedules.
• Provides training and technical assistance to program staff and subcontractors on documentation standards and invoicing expectations.
• Strong attention to detail and organizational skills, and the ability to effectively plan, prioritize, and complete multiple tasks independently to meet established deadlines.
• Ability to interpret complex program requirements, budgets, and documentation standards.
• Ability to document findings objectively and possesses sound judgment in identifying concerns and elevating them appropriately and in a timely manner.
• Clear written and verbal communication skills to effectively distill complex funder, grant, or regulatory requirements for diverse audiences.
• Strong collaboration and interpersonal skills to quickly build trust and rapport with diverse staff, subtractors, and community partners and the ability to always maintain a professional demeanor.
• Proficiency in collecting, analyzing, and summarizing data to inform fiscal quality
• Proficiency in essential business software including Microsoft Office suite (e.g., intermediate Excel)
• High degree of professional integrity, discretion, and confidentiality.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Human Services, Public Administration, Business Administration, or related field, or 4+ years’ equivalent related experience
• Licensing, state law and our government funders are required that all staff (hybrid, remote, or onsite) within YMCA San Diego County are fingerprinted prior to reporting to work and include subsequent arrest notifications.
• CPR and First Aid certification is required within 30 days of hire and must be from one of the following certifying organizations:
  • American Red Cross
  • American Heart Association
  • American Safety & Health Institute.
• Position may require additional clearances in order to comply with all program, licensing, state law, and funding requirements:
  • Exclusion and Debarment checks prior to first day and monthly thereafter
  • Physical exam obtained prior to first day
  • Negative TB test results obtained within the past one year, prior to first day, and annually thereafter, as required
  • Pass pre-employment drug testing prior to first day

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement.

Pay Range

USD $26.04 - USD $31.24 /Hr.