Graduate Academic Advisor - College of Business and Economics

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Position Title:

Graduate Academic Advisor - College of Business and Economics

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Graduate Advisor

Job Duties:

Attention:

The College of Business and Economics at the University of Wisconsin-Whitewater seeks a Graduate Academic Advisor (Graduate Advisor, AE239).

Job Summary:

The Graduate Academic Advisor works with College of Business and Economics graduate students to provide accurate, timely, and holistic advising services in graduate business subjects to promote student success, high student retention, and program completion. This position serves as a main point of contact for on-campus and online students within the College of Business and Economics.

Advisors provide information about educational options and academic requirements; assist with identifying and assessing interests, skills, and values to match appropriate fields of study/career options; and refer students to appropriate institutional resources. They also serve as a liaison to specific college departments to ensure accurate information is provided to both the department and students. The advisor will be asked to represent the department at university events and to create a welcoming, equitable, and inclusive environment.

The Graduate Academic Advisor receives day-to-day work direction, caseload assignment, and advising standards from the Graduate Advising Manager. Formal supervision and performance evaluation are provided by the Associate Dean for Graduate Programs in the College of Business and Economics.

Work Schedule: On-campus, Monday–Friday, 7:45 AM–4:30 PM, with a 45-minute lunch

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

Key Job Responsibilities:

75% – Academic Advising

• Serve as a primary academic advisor on both programs and careers to graduate business students
• Assist students with program planning, general course selection, registration, and schedule review
• Create student program plans that are consistent with their career goals
• Monitor student progress, including program completion, transfer credits request status, course incompletes, probationary/at-risk students, etc.
• Assist in designated student program transactions such as class add/drops, withdrawals, program changes and personalization, waivers, graduation checks, and transfer credit evaluations
• Conduct outreach to admitted-not-enrolled and inactive students under re-engagement plans established by the Graduate Advising Manager, and report results
• Process undergraduate enrollments in graduate classes according to established procedure
• Engage students in decision-making processes and promote appropriate and responsible choices on academic matters such as course selection and degree requirements
• Refer students to appropriate campus resources that could support their success and engagement with the campus community
• Counsel students on academic probation, receiving academic alerts, and/or are identified as being at risk to succeed
• Maintain confidentiality and accurate student records and processes, and respond to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
• Review student files to ensure deadlines are met for completing various graduation requirements and other specific program requirements
• Provide academic records and enrollment data to departments and faculty on request; refer questions of policy interpretation to the Graduate Advising Manager
• Maintain advising documents such as course offering sheets under procedures and standards established by the Graduate Advising Manager
• Use the CRM and related tools, as configured by the Graduate Advising Manager, for advising outreach and caseload management
• Being current in advising strategies by participating in educational opportunities, attending professional conferences, reading professional publications, and maintaining personal networks

5% – Department Representation

• Represent the College at campus events and information sessions by presenting on graduate advising services
• Stay current on curricular changes in assigned departments and apply them in advising

20% – Miscellaneous

• Serve on department, division, or university committees
• Perform other duties as assigned

Department:

COBE | College of Business and Economics

Compensation:

Well-qualified candidates can expect a starting annual salary within the range of $56,000 - $58,000 commensurate with the candidate's education, related experience, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

• Master's degree (by the start date)

• Minimum of one year of academic advising, high-level student services, customer service, or professional business experience

• Commitment to a student-centered approach with the ability to work with a diverse population

• Demonstration of excellent organizational, communication, presentation, and interpersonal skills

Preferred Qualifications:

• Two years of professional academic advising, high-level student services, customer service, or professional business experience

Knowledge, Skills, and Abilities:

• Demonstrated ability to work collaboratively with individuals from diverse backgrounds and contribute to an inclusive campus environment
• Willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills

How to Apply:

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

Contact Information:

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.

For questions regarding this position, please contact:

Heather Vaughn

vaughnh@uww.edu
262-472-1343

To Ensure Consideration:

Applications received by October 30th, 2026, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s.   

  

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.  

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu). 
 
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). 
 
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. 
 
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. 
 
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see  Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

UW IS AN EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.