Director of Finance

· Ensures that each section of the Accounting and Finance Department is managed efficiently, maximising utilisation of technology.

· Ensures that the physical inventories of all supplies and operating equipment are being taken on a monthly and a biannual basis respectively.

· Implements all necessary control in order to safeguard the assets of the hotel and to maintain records for the fixed assets, operating equipment, supplies and inventories.

· Reviews the reports compiled by Cost Auditor and liaises with the Materials Manager to ensure proper procedures and control of inventories.

· Knows all terms and conditions of the management agreement and ensures that they are adhered to.

· Monitors requirements set out in the management agreement checklist.

· Keeps and safeguards all contracts, leases, insurance policies and all legal and financial documents.

· Obtains the requisite licenses for foreign exchange dealing, imports, liquor, tobacco, and entertainment and so forth from the appropriate regulatory authorities.

· Administers Hyatt and local insurance matters in conjunction with Hyatt International’s and locally appointed insurance agents.

· Liaises with Hyatt International’s and hotel appointed legal consultants for all legal matters.

· Administers the Information Systems section and ensures that the hotel computer system and its software are fully utilised, well safeguarded, properly maintained and all licenses are up-to-date.

· Administers credit and collection procedures that have been established by the General Manager with the concurrence of the area / corporate offices.

· Liaises with both internal and external auditors in compliance with the hotel requirements.

· Assists the General Manager in the compilation of all the department’s written policies and procedures into the hotel’s own in-house policy manuals.

· Signs bank checks jointly with the General Manager of those banks designated by the area office and the Owning Company.

· Signs all contracts (other than sales contracts with a duration of less than one year) jointly with the General Manager ensuring all terms are in compliance with local law, management agreement, HIC policies and sound commercial judgement.

· Approves all disbursements vouchers, expenses claims after ascertaining that all necessary documents are attached, processed and certified for receipt of merchandises or services in quality, quantity and prices.

· Approves all purchases in view of availability of funds, necessity and the budget.

· Receives on a daily basis the receipts of bank deposits and verifies against General Cashier’s Summary of Receipts.

· Ascertains the daily receipts are deposited on the next succeeding day.

· Watches daily the adequacy of bank balances and report in writing as to any anticipated cash deficiency to the General Manager, with a copy to area office.

· Examines and approves daily manual and computer records.

· Ensures all travel agents’ commissions are paid promptly.

· Spot checks the prescribed foreign exchange transactions procedures are correctly adhered to.

· Examines daily costing reports.

· Examines and approves all payroll hiring, status changes and terminations.

· Ascertains that all taxes, contributions, licenses, interest and management fee are paid when due

· Arranges monthly section meetings for operation review.

· Ensures that all keys control and issuance procedures are correctly applied and adhered to.

· Recommends to the area office improvements in accounting and internal control.

· Reviews and ensures proper procedures and control of purchasing, receiving, storing and requisitioning functions; i.e. Materials Management functions.

Customer Service