Coord, Transport&Facility

Position Title: Coordinator, Transportation and Facilities

Employee Type: Full-Time Regular

Supervisor Title: Program Director and/or Manager, Facilities

Division: Head Start, U.S. Programs  

Save the Children 

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world’s hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you’re creating positive, irreversible change for children, and the future we all share. 

The Role 

The Coordinator, Transportation and Facilities is responsible for providing safe and healthy facilities that meet all Federal, state and local regulations as it is crucial to the operation of a Head Start/Early Head Start program. Under the supervision of the Program Director and/or Facilities Manager, you will ensure that all Head Start/ Early Head Start facilities & buildings meet Federal, state and local licensing requirements pertaining to the type of use and assuring that all required licenses are up to date, leases, contracts and/or agreements for all sites are current with appropriate signatures, oversee the maintenance and cleaning of buildings, vehicles and facilities to ensure that they are clean, safe and in useable condition, and works with outside contractors and service-oriented business as necessary.

You will conduct regular health and safety inspections of buildings, playgrounds and vehicles and provide information to the Program Director for reports submitted to the Chair of the Head Start Safety Committee. Finally, this position is responsible for maintaining a warehouse of supplies and equipment, inventory control, and distribution of items to Head Start/Early Head Start facilities.

 As a front-line representative of Save the Children you are required to ensure the safety and security of children and families that he/she come in contact with and represent the agency values of Accountability, Ambition, Collaboration, Creativity and Integrity. 

What You’ll Be Doing (Essential Duties) 

*not inclusive of all role responsibilities. May be subject to change

• Work with Fiscal Coordinator to utilize a centralized purchasing system to support facilities with items such as equipment, supplies, repairs and maintenance; work with Fiscal Coordinator to develop a system for distributing needed items and coordinate moving of sites, inventory, and supplies as necessary.

• Maintains and established a warehouse for storage of program equipment and supplies for all sites, including items that can be requisitioned by program staff.

• Maintain an accurate inventory of all program supplies and equipment in centers, offices, and warehouses.

• Ensure implementation of systems and schedules for building security and maintenance.

• Ensure safety and functioning of all Head Start facilities and ensure compliance with ADA, OSHA, and other laws and regulations.

• Coordinate with site supervisors to ensure landscaping needs such as mowing lawns, trimming shrubs, sweeping porches, steps and parking lots are maintained and/or monitored.

• Suggest changes in working conditions and use of equipment to increase efficiency.

• Maintain/ensure fire alarm and burglar alarm systems (as appropriate) are in good working order.

• Ensure that all inspections, licenses, and contracts are current and on file.

• Request tools, equipment, and supplies, ensuring budgetary control.

• Utilizes an established system to make regular health and safety inspections of all sites and to quickly resolve any identified site issues, including the safety of playgrounds, parking lots and other areas used by Head Start staff, children, parents, contractors and community volunteers.

• Provide input into the hiring and training of custodial, janitorial, and maintenance staff or contractors.

• Provide input into and recommend training needed to meet the program's goals and objectives.

• Arrange for training on “Right to Know” and MSDS and ensure that all sites are in compliance.

• Perform other duties as may be assigned.

Required Qualifications

• Minimum High School Diploma, plus at least two years of relevant experience

• Demonstrated knowledge of general building maintenance, facilities management, and transportation systems.

• Proven knowledge of local health/safety regulations, ADA, and OSHA requirements preferred.

• Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels, both internal and external

• Proven effective communication, problem solving, and time management skills.

• Professional proficiency in spoken and written English

• Must be available on-call for emergencies.

• Proven knowledge of the regulations associated with the prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination.

• Proven ability to develop and maintain a system for accurate records.

• Demonstrated ability to work independently with minimum supervision

• Proven ability to understand and carry out oral and written instructions.

Preferred Qualifications:

• Demonstrated previous experience with lease management and contracting preferred.

• Understanding of Head Start Performance Standards and local regulations.

• Bilingual preferred (Spanish).

• Knowledge of the purpose of the Head Start/Early Head Start Program

Additional Qualifications

• Physical Requirements related to essential functions: Ability to perform medium to heavy physical work exerting up to 50 pounds of force occasionally, up to 20 pounds frequently and up to 5-10 pounds constantly, performing such activities as sitting, crawling, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting and grasping. This also includes some duties that require repetitive action and motion skills, keyboarding, and computer use.

• Clear pre-employment background check requirements, including local, state, and national criminal records check, sex offender registries, employment, and education verifications (including child abuse registry check if required by state regulations) and pass all state and local health requirements required post job offer and prior to employment.

• This position will require the incumbent to operate a motor vehicle to fulfill certain essential functions of the job. The incumbent should maintain a valid driver's license and remain in compliance with any Save the Children policies pertaining to the safe operation of motor vehicles.

• Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified.

Compensation