Clerk III (Medical Record Unit)

Application Deadline: 30 November 2026

Date of Issue: 16 November 2026

Vacancy Notification Circular No. NTWC-S2611010

Rank: Clerk III
Department/Hospital/Cluster: Medical Record Unit / Castle Peak Hospital / Siu Lam Hospital / New Territories West Cluster (NTWC)
Pay: HK$17,611 to HK$27,413 (HGPS Pt 2 to Pt 9) per month including Monthly Allowance
Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1. Provide administrative support for the day-to-day operations of the unit.
2. Supervise junior clerical and supporting staff.
3. Provide medical records services, such as filing, retrieval and tracing of medical records.
4. Handle patient registration and PMI maintenance.
5. Provide release of information services, such as handling request of medical report and medical records.
6. Communicate with both internal and external stakeholders such as clinical departments and clients.
7. Collect, verify and compile hospital and departmental statistics and reports.
8. Perform any other duties as assigned by supervisors.

Entry Requirements:

1. (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.
OR
(b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
- Level 2 in English Language, Chinese Language and Mathematics; and
- Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects/ Grade E in Other Language subjects;
or equivalent.
2. Ability to perform typing, word processing and/or Chinese word processing.

Preferable Attributes/Exposure:

1. Relevant experience in medical records management and handling of personal data.
2. Knowledge of common office automation and PC applications (e.g. MS Word, MS Excel, & MS PowerPoint).
4. Good work attitude and able to work independently.
5. Good interpersonal and communication skill.

Remarks :

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”

2. Serving Staff who have completed F.5/S.5 or equivalent and have 2 years’ clerical experience within HA may also be considered.

Please submit application on-line on or before 30 November 2026. For enquiries, please telephone 3767 7283.

Application Deadline: 30 November 2026

Date of Issue: 16 November 2026

Vacancy Notification Circular No. NTWC-S2611010

Rank: Clerk III
Department/Hospital/Cluster: Medical Record Unit / Castle Peak Hospital / Siu Lam Hospital / New Territories West Cluster (NTWC)
Pay: HK$17,611 to HK$27,413 (HGPS Pt 2 to Pt 9) per month including Monthly Allowance
Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1. Provide administrative support for the day-to-day operations of the unit.
2. Supervise junior clerical and supporting staff.
3. Provide medical records services, such as filing, retrieval and tracing of medical records.
4. Handle patient registration and PMI maintenance.
5. Provide release of information services, such as handling request of medical report and medical records.
6. Communicate with both internal and external stakeholders such as clinical departments and clients.
7. Collect, verify and compile hospital and departmental statistics and reports.
8. Perform any other duties as assigned by supervisors.

Entry Requirements:

1. (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.
OR
(b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
- Level 2 in English Language, Chinese Language and Mathematics; and
- Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects/ Grade E in Other Language subjects;
or equivalent.
2. Ability to perform typing, word processing and/or Chinese word processing.

Preferable Attributes/Exposure:

1. Relevant experience in medical records management and handling of personal data.
2. Knowledge of common office automation and PC applications (e.g. MS Word, MS Excel, & MS PowerPoint).
4. Good work attitude and able to work independently.
5. Good interpersonal and communication skill.

Remarks :

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”

2. Serving Staff who have completed F.5/S.5 or equivalent and have 2 years’ clerical experience within HA may also be considered.

Please submit application on-line on or before 30 November 2026. For enquiries, please telephone 3767 7283.