Job Summary: | The Business Services Professional serves as a strategic partner to the Epilepsy Section, driving operational excellence across clinical, research, educational, and community engagement initiatives. Working collaboratively with faculty, fellows, department leadership, and external stakeholders, this position leads complex business operations, financial stewardship, grant development efforts, and program implementation that advance the Section's mission and long-term growth. This highly visible role combines strategic planning, relationship management, project leadership, and analytical expertise to support innovative programs, secure funding opportunities, strengthen community partnerships, and enhance the overall effectiveness and impact of the Epilepsy Section Key Responsibilities: Business Operations & Program Development Develop and support business proposals and program initiatives Assist with strategic planning and community engagement efforts Support faculty and fellows in advancing section goals and projects
Financial Management Manage section finances, budgets, and funding allocations Maintain accurate financial records and reports Monitor expenditures and support funding management activities Assist with grant application preparation and submission University of Colorado Alzheimer's and Cognition Center (CUACC) Prepare budgets and controls/monitors revenue and expenditure activity for each source of funds in conjunction with department leadership, including adherence to award restrictions Track, prepare, and present reports for the department, grant administrators and external stakeholders annually and as requested
Grant Support Responsible for supporting various grant submissions, while working with the department’s pre and post award team Liaise with leadership of local and national Epilepsy nonprofit groups Communicate directly with funding managers, including state, federal, and industry-level sponsors Prepare budget reports for internal and external constituents Research, prepare, manage, and submit grant proposals and reports for future and continued funding of the Epilepsy Section Advise and collaborate with Epilepsy Section faculty leadership on funding source direction as it relates to grant budgets, applications, allowable costs, and budget restrictions
Administrative Support Plan and implement program development initiatives to include faculty recruitment, research expansion, specialty clinic operations, and patient education events Manage and coordinate provider’s calendars to include recurring meetings, professional consultations, closing clinic schedule during vacation and conference days, etc. Route and track CU Innovations and/or CU Medicine contracts through entire life cycle. Arrange meetings, conferences and travel as needed (i.e., room reservation, agenda, flyer/handout preparation, presenting, taking meeting minutes, flight, hotel and rental care reservations, etc.) Comprehensive, in-depth knowledge of national organizations’ programs, policies, branding standards, and reporting processes
Medical Education Support Complete all necessary onboarding tasks for CU, UCH, affiliate institutions, and scheduling for academic year Approve Epilepsy clinic schedule for Neurology residents and medical students, and develop fellows rotating schedule with Epilepsy Section
Outreach and Marketing Cultivate and nurture relationships with key external stakeholders including individuals and community organizations Lead community outreach initiative by developing and maintaining approaches to engage and evaluate community needs Facilitate and manage large educational or conference events: Content development Budget management and fund solicitation (grants and sponsorships) Organizational logistics (venue, timing, and staffing events) Audit events based on attendee feedback and develop and implement improvements as needed
Identify and facilitate community engagement opportunities locally, regionally, and nationally, audiences include patients, care partners, providers, and interested community members Identify, develop, and implement techniques to improve and streamline marketing processes
Clinical Support Assist in re-credentialing and maintenance of licensure and board certification requirements When needed, interface between patient and provider for scheduling Follow up on patient care issues Interface with clinic leadership on template building and access improvement Develop, implement, maintain, and evaluate clinician learner programs to support ongoing Epilepsy Section faculty and staff and ensure learners meet their respective program’s competences and expectations Partner with higher education organizations (CU and non-CU) to develop robust clinician learner internships and experiences within the Epilepsy Section Work closely with leadership to develop project plans for new innovation. This includes defining the problem/opportunity and the scope, objectives, deliverables, risks, strategies, timeline, resources required, project team requirements, tasks and responsibilities Delegate project related duties as necessary to administrative staff and students and collaborate with other division and group members to accomplish program and project goals Attend weekly Epilepsy Section clinical research and patient care conferences, presenting summary of key administrative updates, grant updates, clinical finance updates, staffing and recruitment updates, and any other information to better improve the Epilepsy Section
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