Audio Visual Technical Coordinator

Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. ASG delivers customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in North America, South America, and Europe.

Audio & Visual Technical Coordinator – Join Our Team

Step into a pivotal role as an Audio & Visual Technical Coordinator, where your technical talents power live events, meetings, and AV innovation at the Client's corporate campus. This full-time, onsite opportunity is based in Menlo Park, CA and offers hands-on experience with the latest AV gear and systems in a dynamic work environment.

What You'll Do

Event Setup & Operational Support

• Assist with the setup and operation of AV systems for internal events, all-hands meetings, and live streams.

• Conduct audio, video, and lighting checks before each event.

• Make sure all AV equipment is ready for every meeting or event.

• Offer in-room AV support during events and quickly escalate issues if needed.

System Coordination & Maintenance

• Perform routine AV system checks in executive and conference rooms.

• Troubleshoot everyday AV issues in meeting spaces.

• Keep AV areas organized, clean, and manage cable setups.

• Coordinate with the AV Supervisor and IT teams for any system-level problems that need escalation.

Scheduling & Logistics

• Track AV needs for upcoming meetings and events, and help with room setup logistics.

• Keep documentation updated on equipment usage, service tickets, and maintenance logs.

• Support gear labeling, inventory management, and minor equipment moves.

• Help with room resets or reconfigurations as directed by AV leadership.

Please note this job description covers the core responsibilities but other projects or tasks may be assigned as needed.

Supervisory Responsibilities

• The Live Streaming Engineer has no direct reports.

What You Bring

Technical Proficiency

• You know AV systems inside and out, including video switchers, microphones, projectors, and control systems.

Problem Solving

• You troubleshoot and resolve AV issues quickly during both daily operations and live events.

Attention to Detail

• Your spaces are organized, every cable is managed, and your documentation is on point.

Communication

• You communicate clearly and professionally with stakeholders, AV teams, and IT support, both in person and in writing.

Customer Service Orientation

• You provide steady, solutions-focused support even in high-visibility or high-pressure moments.

Time Management

• You handle multiple tasks smoothly, set priorities, and deliver on tight timelines.

Team Collaboration

• You work well with AV leadership, IT teams, and outside vendors, ensuring every event is well run.

Adaptability

• You stay comfortable and flexible as priorities or technology needs change.

Required Experience

• 2–4 years of experience in AV coordination, production assistant, or AV support roles.

• Previous experience in corporate or live event settings preferred.

• Familiarity with AV systems that include video switchers, microphones, projectors, and comms.

• Comfortable using task tracking tools like Slack, Monday.com, or Zendesk.

• Bachelor’s degree preferred. AV certifications or trade school a plus.

Preferred Qualifications and Certifications

• Experience with Ross Ultrix or Acuity systems.

• Familiarity with Shure, Blackmagic, Clear-Com, or similar AV hardware.

• Experience with LED walls, video routers, and projection systems.

• Basic knowledge of lighting consoles like ETC Colorsource.

• Hands-on use of streaming software or video conferencing platforms.

Role Details

• This is a full-time, onsite position.

• Local travel is required.

Physical Demands

• Maintain focus for long periods while managing live streams.

• Use computers and AV hardware/software for extended periods.

• Frequent setup, adjustment, and breakdown of video, audio, and streaming gear.

Work Environment

• Work in high-pressure live event settings with tight production schedules.

• Expect loud noise levels and active operation of AV equipment.

Ready to take your AV skills to the next level? Apply today to join us as an Audio & Visual Technical Coordinator!

Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.