AP/AR Billing Specialist/HR Assistant

AP/AR Billing Specialist /HR Assistant 

 

We are looking for an AP/AR Billing Specialist/HR Assistant to support our team. This person is one of the first points of contact for DiLeonardo’s clients & employees by phone or in person so it is crucial they ensure a great experience for all who visit the studio.  We expect this person to have a “no task too big, no task too small” attitude with a natural inclination to get things done but have fun while doing it

 

 This position will provide the opportunity for you to:

 

• Become part of a culture that lets you both learn and teach while working with people outside of your immediate area of expertise.
• Be challenged to think more holistically.
• Become part of a world-renowned international firm

 

 You will manage mostly business-related tasks in a creative design studio.  To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be fast at solving problems and have experience as an executive or administration assistant in the past.

 

Responsibilities:

 

• Accounts receivables, billing and collections
• 
  Accounts payables/expense reports/commissions
• Supporting Accounting Department
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Performing office duties that include ordering supplies and managing a records database.
• Provide general administrative support.
• Performing basic office tasks such as filing, data entry answering phones, processing mail, etc.
• Processing transactions, issuing checks, updating ledgers, budgets etc.
• Assist with preparing financial reports.
• Assisting with audits, fact checks and resolving discrepancies.

Requirements:

 

• Proven experience with AP, AR.
• In-depth understanding of entire MS Office suite.
• Associates degree or 3 years’ experience in AP or AR
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
  
• Experience with Deltek preferred but not required.