Admin Assistant-Procurement Data Center
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Skills
About the role
Key Responsibilities
Procurement Administration
Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs).
Maintain organized procurement documentation and electronic records.
Update procurement trackers, order status reports, and other monitoring files.
Supplier and Quotation Coordination
Send Requests for Quotation (RFQs) to approved or relevant suppliers.
Coordinate with suppliers regarding quotation submissions, order acknowledgements, delivery dates, and required documentation.
Maintain and update supplier contact information and procurement records.
Data Center Procurement Support
Coordinate with Data Center stakeholders to monitor urgent and operational procurement requirements.
Assist in tracking critical orders to minimize delays that could affect Data Center activities.
Maintain clear records of Data Center procurement requests and their current status.
Purchase Order and Delivery Tracking
Monitor open Purchase Orders and maintain an updated delivery schedule.
Coordinate delivery information with the requesting department, warehouse, logistics, or site personnel where applicable.
Escalate significant supplier delays or delivery issues to the responsible Procurement team member.
Invoice and Payment Documentation
Assist in coordinating supplier invoices with Purchase Orders and supporting documents.
Follow up on missing invoices, delivery documentation, approvals, or other information required for payment processing.
Coordinate with Procurement, Finance, and suppliers regarding invoice documentation and payment-status queries.
Procurement Reporting and Data Management
Prepare periodic reports covering areas including, but not limited to:
Open Purchase Orders
RFQ status
Supplier quotations
Outstanding deliveries
Invoice/payment documentation status
Urgent Data Center procurement requirements
Assist with data preparation for management reports, meetings, audits, and procurement reviews.
Functions within the framework and boundaries of DAMAC policies as well as overall organisational and governance frameworks.
Minimum Qualification
Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline
Minimum Experience
5–10 years of experience in Procurement
Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a definite advantage.
Good knowledge of procurement documentation and purchasing processes.
Strong computer skills, particularly Microsoft Office.