Admin 2/ Logistics Specialist

Is responsible for managing and supporting the daily operational needs of the organization. Responsibilities include company fleet management ZMCHD Mobile Unit, technology and IT support, company phone administration, facility coordination, and transportation. This position ensures that company vehicles, equipment, technology, and facilities are properly maintained, organized, and operate efficiently to support the needs of ZMCHD.

Fleet Management

• Oversee the day-to-day management and coordination of company-owned and leased vehicles.
• Coordinate routine vehicle maintenance, repairs, inspections, and servicing.
• Maintain accurate vehicle records, including registrations, insurance, maintenance schedules, and mileage.
• Responsible for operations of ZMCHD mobile unit.
• Monitor vehicle condition and report maintenance or safety concerns.
• Coordinate vehicle assignments and availability across service areas.
• Ensure company vehicles are properly maintained, clean, and ready for use.
• Assist with vehicle-related purchases, registrations, and renewals as needed.

 IT & Communication equipment support

• Provide basic IT support and troubleshooting for employees.
• Coordinate with outside IT vendors or service providers when additional support is needed.
• Help maintain inventory of company technology and equipment.
• Manage company-issued cell phones and communication devices.
• Coordinate phone assignments, replacements, upgrades, and repairs.
• Maintain accurate records of company phone inventory and employee assignments.
• Assist employees with basic phone setup and troubleshooting.
• Assist with managing company phone accounts and related administrative needs.

 Facilities & General Operations

• Assist with maintaining company facilities, offices, and equipment.
• Assist with organizing equipment, supplies, and company resources.
• Identify operational needs and communicate concerns to leadership.
• Provide general support to service areas as needed.

Transportation & Driving Responsibilities

• Operate company-owned vehicles for business-related purposes as assigned.
• Transport equipment, supplies, documents, or other materials between company locations and service areas.
• Ensure safe operation of company vehicles and compliance with company driving policies.
• Maintain a valid driver's license and acceptable driving record in accordance with company requirements.

Administrative & Organizational Support

• Maintain accurate records related to fleet, technology, facilities, and equipment.
• Assist with coordinating projects and operational needs across departments.
• Communicate effectively with employees, vendors, and leadership.
• Perform other duties and special projects as assigned.

Physical Demands: Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements. 

• Frequently sits for extended periods of time and often stands and walks.   

• Regularly exhibits manual dexterity when working on the computer, typing, entering data and performing other related tasks.   

• Regularly talks and listens when working with staff or the public in person or on the telephone.   

• Vision demands include close, relatively detailed vision, with the ability to adjust focus when typing or reading a computer screen, and ability to distinguish colors in color coded records.   

• Occasionally lifts and can carry up to 50 pounds with potential for less or more and for short distances.   

• May need to drive a motor vehicle to various locations locally and occasionally within the State. 

Work Environment:  

• General office setting in the health department facility. 

• Contact with potentially violent or emotionally distraught people. 

• Exposure to all types of weather conditions and road hazards. 

 Qualifications & Requirements

• High school diploma or equivalent required.
• Experience in facilities, fleet management, IT support, or operations preferred.
• Basic computer troubleshooting and organizational skills.
• Strong communication, problem-solving, and time-management abilities.
• Ability to multitask, prioritize, and work independently.
• Valid driver's license with an acceptable driving record.
• Ability to travel between company locations and lift equipment as needed.
• The above statements reflect the general description considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job as organizational needs and jobs will inevitably change over time.