Accounts Payables Assistant - Stock

Purpose of the post:

The Accounts Payables assistant is a part of the Group Finance team those tasks and responsibilities are

integral of the Account Payables function for all companies within the Four Group.

The role is responsible for accurate and timely processing of supplier invoices, primarily relating to stock (as well as non‑stock), including the management of stock prepayments and the reconciliation of stock suppliers. The role ensures compliance with Group policies, maintains strong financial controls, and acts as a first point of contact for stock‑related payment queries.

The role primarily covers inventory‑related activities for Agent Provocateur Limited, alongside the processing of non‑stock invoices for other entities within the Four Group. The following responsibilities include, but are not limited to:

 

Agent Provocateur Limited (APL) – Stock‑Related Accounts Payable

(Approx. 450 invoices per month)

 

• Manage stock prepayments payments for various stock orders/vendors.
• Process stock supplier invoices accurately without delay, by 3-way match
• Match and post supplier invoices against stock purchase orders (POs) and goods received notes (GRNs), investigating and resolving quantity or price variances
• Perform regular stock supplier account reconciliations and resolve discrepancies
• Prepare and assist with stock‑related payment runs in line with approved schedules
• Month end factory stock payments in advance reconciliation to TB.

 

Other Four Group Entities –Stock & Non‑Stock Accounts Payable

(Approx. 50 invoices per month)

 

• Process stock supplier invoices accurately without delay, by 3-way match.
• Match and post supplier invoices against stock purchase orders (POs) and goods received notes (GRNs), investigating and resolving quantity or price variances.
• Process non‑stock supplier invoices accurately and in accordance with Group policies
• Match and post non‑stock supplier invoices against approved purchase orders (POs) where a PO is required, ensuring appropriate authorisation prior to posting (2-way match)
• Assist with non‑stock payment runs and ensure payments are made in line with agreed terms
• Reconcile supplier statements and resolve non‑stock invoice or payment discrepancies

Shared Responsibilities (All members of the payables team, across All Entities):

• Monitor and manage the shared Accounts Payable mailbox, triaging incoming invoices and queries and responding in line with team procedures
• Maintain best practice for checking and creating new suppliers on the ERP.
• Maintain best practice for change in suppliers’ bank details.
• Ensure payables processes comply with internal policies and fraud prevention.
• Support external audits by providing documentation.
• Act as a point of contact for internal and supplier queries.
• Maintain Vendor master data.
• Ad-hoc queries as required by Senior Management.

The successful candidate will enjoy access to a variety of discretionary benefits, such as:

• 21 days annual leave entitlement, plus bank holidays each year
• Generous staff discount across a variety of brands
• Auto-enrolment into the company pension scheme
• Cycle-to-work scheme
  
• Charity time-bank scheme
• Ability to purchase additional annual leave