Job Summary: | This position provides professional curriculum coordination support for the Accelerated Three-Year Pathways Program within the Office of Medical Education. The position will oversee assigned curriculum activities, including student scheduling, course material planning and auditing, learning session facilitation, project management, event planning, and administrative support for related program activities. The position works with faculty, staff, students, and community partners to support curriculum implementation and program activities, while ensuring compliance with all University of Colorado and School of Medicine policies, procedures, and accreditation requirements to assigned responsibilities. The position manages multiple assigned projects and competing priorities, reviews information to identify routine issues, coordinates appropriate follow-up, and develops and documents processes related to assigned responsibilities with guidance from program leadership. Key Responsibilities: Course Planning, Development, and Coordination – 40% Participates in curriculum planning sessions as a project coordinator and professional liaison. This includes: Documenting and translating meeting information into actionable project plans, deliverables and steps. Helps to set and manage roles, responsibilities, and expectations; follows up on assigned action items to support timely completion. Organizes curriculum resources. Builds relationships with stakeholders. Participates in the creation of reports, summaries and/or updates for faculty, staff and leadership. Helps track project performance at regular intervals to ensure that key milestones are met. Ensures curriculum is finalized on time and within scope, while ensuring compliance with all applicable accreditation and University rules, policies and regulations.
Manages central curriculum email inboxes by responding to inquiries, coordinating requests, and routing matters to the appropriate resource as needed. Reviews curriculum sessions and student schedules to identify discrepancies and coordinates updates with faculty and program staff to maintain accurate schedules. Coordinates with other curriculum coordinators to upload and audit course materials in the Learning Management System (Canvas/OASIS), identifying missing or inaccurate materials and coordinating corrections as needed. Reviews curriculum materials for each session to ensure alignment with faculty specifications and are available to students in a timely and consistent manner. Communicates with faculty stakeholders regarding scheduled learning events, student attendance, and program requirements and follows up on assigned items as needed. Maintains accurate planning documents in Peak-to-Peak file systems. Coordinates the scheduling of rooms and event spaces for on-campus curriculum events based on established program requirements. Creates, sets up, and communicates online learning details for remote learning sessions.
UME Administration – 30% Collaborates with faculty, staff, and other program partners to support cross-functional teamwork and work toward solutions to assigned program needs. Develops and documents best practices and standard operating procedures relevant to assigned responsibilities, applying established CU and SOM policies, procedures, and program requirements. Provide event coordination and planning support to Office of Medical Education events and curriculum sessions as needed. This includes: Planning and managing logistics for various curriculum activities or educational events. In conjunction with the Accelerated 3-Year Pathways Program Manager, plan event budgets to ensure event planning aligns with established budget restrictions. Providing key risk management support to ensure policies, codes and accessibility (ADA) are integrated into the planning process. Developing marketing and promotional strategies for individual events (over multiple mediums and for diverse audiences), as applicable. Directly contributing to event set-up and tear down logistics, using critical thinking and analysis to resolve last minutes issues. Generating surveys or leading debrief sessions to collect data on the effectiveness of the planning, marketing and execution of the event; analyze data/feedback to identify trends and specific areas of improvement (for future events).
Applies University procurement processes and policies when supporting the purchase of supplies for UME curriculum activities.
Live Session Set Up and Support – 20% Provides day-of support for curriculum sessions across the Trek curriculum and coordinates assigned logistical needs during session delivery. Collects, organizes and evaluates necessary resources, course printouts, and supplies to ensure each session is appropriately prepared for student learning. Greets guest faculty and assists with campus navigation and locating assigned rooms. Applies knowledge of common learning-space technology to troubleshoot routine issues for faculty and students and coordinates additional support when needed. Assists with capturing student attendance and reports results to faculty leadership as required. Attends live Zoom learning sessions and provides administrative and technical support for small-group breakouts, recordings, and functions such as screen sharing. Identifies and coordinates resolution of scheduling issues with faculty when an instructor or facilitator is unavailable.
Other Duties as Assigned – 10% |
Why Join Us: | Join the Office of Medical Education (OME) at the University of Colorado Anschutz Medical Campus; a vibrant and growing hub supporting a diverse range of programs including the Offices of Undergraduate Medical Education, Medical Scientist Training Program (MD/PhD), Graduate Medical Education, Research Education, Continuing Medical Education, and the Center for Advancing Professional Excellence (CAPE). With over 350 faculty and more than 100 staff and student appointments, OME is dedicated to fostering lifelong learning for students and physicians across Colorado. This is an exciting time to join the team, as OME's growth is driving the expansion of the Business Services team, with an emphasis on collaboration and meaningful impact. Be part of a mission-driven environment committed to advancing medical education and making a difference in academic medicine. Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 15/year Tuition Benefit: Employees have access to this benefit on all CU campuses
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